How to Make a Google Docs Checkbox: Step-by-Step Guide

Creating a checkbox in Google Docs is simple and can be done in just a few steps. To get started, you’ll need to open a Google Docs document and have editing permissions. With this quick overview, you’ll be able to add checkboxes to your document in no time.

After you complete the action, you’ll have an interactive checkbox that can be checked or unchecked within your document. This is perfect for to-do lists, forms, or any document where you need to keep track of completed tasks.


Google Docs is a versatile tool used by students, professionals, and anyone in need of a word processor. It’s free, cloud-based, and comes with a host of features that make collaboration and sharing a breeze. One handy feature that often goes unnoticed is the ability to add checkboxes to documents. Checkboxes are not just for paper forms; they can be incredibly useful in digital documents, too.

Whether you’re creating a to-do list, organizing a project with tasks, or designing a form, checkboxes can add a level of interaction and efficiency that plain text cannot. Think of the satisfaction of ticking off a completed task – that’s the power of a checkbox. It’s a simple way to keep track of what’s done and what’s left to do. This feature is particularly helpful for educators managing assignments, businesses tracking project progress, or individuals keeping up with personal goals. Now, let’s get down to business and learn how to add these little boxes of productivity to your Google Docs.

Step by Step Tutorial

The following steps will guide you through the process of creating a checkbox in Google Docs.

Step 1: Open the document

First, open the Google Docs document where you want to add the checkbox.

Once you have your document open, ensure you have editing permissions. If the document is shared with you, you might need to request edit access from the owner.

Step 2: Insert a checkbox

Go to ‘Insert,’ then ‘Special characters,’ and type ‘checkbox’ in the search bar.

After typing ‘checkbox’ in the search bar, you’ll see different checkbox styles. Select the one that suits your document’s design.

Step 3: Insert the checkbox into the document

Click on the checkbox symbol you prefer to insert it into your document.

The checkbox will appear as a character in your document. You can copy and paste it multiple times if you need more checkboxes.

Step 4: Adjust the size and position as needed

Adjust the size of the checkbox by changing the font size and position it within your text as needed.

Just like any other character in your document, you can change the checkbox’s size by altering the font size. Positioning can be done with the alignment tools or by using the space bar and tab key.


Enhanced interactivityAdding checkboxes makes your document more interactive, allowing users to engage with the content by checking off items.
Improved organizationCheckboxes can help organize tasks or items in a list, making it clear what has been completed and what still needs attention.
Visual appealVisually, checkboxes break up the monotony of text and make the document more visually appealing and easier to navigate.


Limited functionalityUnlike checkboxes in forms, the ones in Google Docs do not support automatic functions like calculation or conditional formatting.
Manual updatingCheckboxes in Google Docs need to be checked or unchecked manually, which can be time-consuming for large documents.
Potential for clutterOverusing checkboxes or not aligning them properly can make a document look cluttered and disorganized.

Additional Information

While creating checkboxes in Google Docs is straightforward, there are some additional tips worth mentioning. First, consider the overall design of your document. The style of the checkbox should match the aesthetic you’re going for – whether that’s professional, playful, or something in between. Also, remember that these checkboxes won’t function like the ones in Google Forms; they’re not interactive in the sense that they can’t be linked to scripts or formulas.

Another tip is to use tables when working with multiple checkboxes. This way, you can keep them aligned and organized. And don’t be afraid to get creative! While checkboxes are typically associated with tasks and lists, they can also be used for interactive stories, educational activities, and more. Lastly, since the checkboxes are essentially special characters, you can change their color by changing the text color, adding another layer of customization to your document.


  1. Open the Google Docs document.
  2. Go to ‘Insert,’ then ‘Special characters,’ and search for ‘checkbox.’
  3. Click to insert the checkbox into the document.
  4. Adjust the size and position as needed.

Frequently Asked Questions

Can I make the checkboxes clickable in Google Docs?

No, checkboxes in Google Docs are not interactive like those in Google Forms and cannot be clicked on to be checked or unchecked.

Can I change the color of the checkboxes?

Yes, since checkboxes are special characters, you can change their color by changing the text color.

Can I add checkboxes to shared documents?

Yes, as long as you have editing permissions for the shared document, you can add checkboxes.

Will the checkboxes be visible when I print the document?

Yes, the checkboxes will be printed as they appear in the document.

Can I copy and paste multiple checkboxes at once?

Yes, you can copy and paste multiple checkboxes just like you would with text.


In our fast-paced world, where efficiency is key, knowing how to add a checkbox in Google Docs can be a small but significant game-changer. Whether for personal use, education, or business, checkboxes can transform a static document into an interactive checklist that enhances productivity and clarity.

Remember, while they may not have the advanced functionalities of other platforms, the simplicity and versatility of Google Docs checkboxes make them a valuable addition to your digital toolkit. Now that you’re equipped with this knowledge, go ahead and check off “learning how to make a Google Docs checkbox” from your to-do list!