Inserting videos into Google Docs can’t be done directly, but there’s a nifty workaround. You’ll essentially link a Google Slides presentation within your doc, which can contain the video. It’s like making a tiny window in your document that looks into a presentation where the video lives. This allows for a seamless integration that feels as though the video is part of the document itself.
Once you’ve inserted a video into Google Docs using this method, it will appear as an image linked to the Google Slides presentation. Readers can click on the image to play the video within the document, offering an interactive element to your Docs.
Introduction
Talking about Google Docs, it’s more than just a tool for typing up your thoughts or crunching numbers—it’s become a dynamic way to share information and collaborate in real-time. But what if you want to add a little pizzazz to your document with a video? Sure, you could just drop a link and call it a day, but that’s about as exciting as watching paint dry. Instead, imagine integrating videos directly into your Google Docs. Suddenly, your project report, class notes, or newsletter can come alive with motion and sound. That’s right—we’re talking about jazzing up your Google Docs with videos!
But wait, why is this important? Well, think about it. We live in a digital age where visuals are king. A video can explain complex concepts more effectively, showcase a product in action, or just break the monotony of text. Whether you’re a teacher, student, business professional, or just someone looking to make their document a bit more engaging, knowing how to embed a video in Google Docs can be a game-changer. So, let’s get to the ‘how-to’ and turn your static documents into multimedia experiences!
Related: How to Insert a Textbox in Google Docs
A Step by Step Tutorial
This guide will walk you through the steps to insert a video into Google Docs indirectly using Google Slides.
Step 1: Open Google Slides
Create a new Google Slides presentation.
After opening Google Slides, start a new presentation. You can select a blank presentation or use a template if it suits your needs. Remember, this slide will be displayed in your Google Docs, so consider how it looks!
Step 2: Insert Video into Slide
Use the Insert menu to add a video to the slide.
Google Slides has a dedicated option for inserting videos, which can be found under the “Insert” menu. You can search for a video on YouTube, use a URL, or choose a video from your Google Drive.
Step 3: Resize and Format Video
Adjust the video size and position on the slide as needed.
Once you’ve inserted the video, you can click and drag its corners to resize it, or drag it around to position it exactly where you want it on the slide. Make sure it’s visually appealing and fits well within the slide’s boundaries.
Step 4: Publish to the Web
Publish the Google Slides presentation to the web.
In the “File” menu of Google Slides, select “Publish to the web.” Choose the link tab and start publishing. This will generate a link that allows the video to be shared or embedded elsewhere, like in your Google Docs.
Step 5: Insert Slide into Google Docs
Insert the published slide into your Google Docs as a link.
Back in your Google Docs, go to the “Insert” menu, select “Drawing,” then “+ New.” Inside the drawing dialog, use the image icon to insert the slide by URL. Paste the link you got from publishing your slide to the web.
Pros
There are several benefits to inserting videos in Google Docs this way.
Convenience
It brings multimedia into a traditionally text-based tool.
This method offers a way to include dynamic content in a document, making your information more engaging and accessible. For instance, a teacher can explain a complex topic with an embedded video right in the lesson plan.
Collaboration
Enhances the collaborative features of Google Docs.
By inserting videos, you foster a more collaborative environment. Team members can watch the video without leaving the document, maintaining the flow of their review or editing work.
Versatility
Videos can be from various sources.
You’re not limited to just one source for your videos. Whether it’s a YouTube explainer, a clip from Google Drive, or a video you found online, you have a variety of options to choose from to make your document more informative and entertaining.
Cons
While useful, there are some drawbacks to this method of inserting videos into Google Docs.
Indirect Method
It’s not a straightforward process.
For users looking for a direct “insert video” button within Google Docs, this workaround might seem a bit cumbersome. It requires several steps and the use of another app (Google Slides), which can be off-putting for some.
Internet Dependency
Requires an internet connection to view the videos.
Since the videos are linked rather than embedded, readers must have an internet connection to view the content. This can be a limitation in areas with poor connectivity or for those who want to work offline.
Limited Interaction
Limited playback control within Google Docs.
Readers can play the video, but the interaction is not as rich as it would be on a dedicated video platform. There are no options for commenting on a specific part of the video or viewing it in a higher resolution, which can affect the viewing experience.
Additional Information
When you’re aiming to insert videos into your Google Docs, there are some additional points and tips that could come in handy. For starters, consider the size of your video in Google Slides. If it’s too big, it might not look good when you shrink it down. Also, think about the audience of your document. Will they benefit from a video? Is it appropriate for the content?
You should also remember that while the video doesn’t play directly in Google Docs, the link to Google Slides is a clever detour that still keeps your audience in the loop. And don’t forget to check your sharing settings on both Google Slides and Google Docs. You wouldn’t want to go through all this effort only to have viewers get stuck at a ‘Request Access’ screen, right?
Plus, get creative with how you present the slide in your document. Maybe add a text box next to it to give context or instructions on how to view the video. Lastly, keep your Google Slides simple – a cluttered slide can be distracting and detract from your main message.
Summary
- Open Google Slides and create a new presentation.
- Insert the video into a slide.
- Resize and format the video within the slide.
- Publish the Google Slides presentation to the web.
- Insert the slide into Google Docs as a link.
Frequently Asked Questions
Can I play the video directly in Google Docs?
No, the video itself can’t be played directly in Google Docs. It will link to the Google Slides presentation where it can be played.
Will the video play automatically?
No, readers will need to click on the image in Google Docs, which will then open the Google Slides presentation to play the video.
Can I use videos from my computer?
Yes, but you’ll need to upload them to Google Drive first and then insert them into Google Slides.
What if I want to insert multiple videos?
You can create separate slides for each video in Google Slides and link them individually in your Google Docs.
Can I adjust the video playback settings?
Not within Google Docs. You’ll have to adjust playback settings, such as autoplay and starting time, within Google Slides before publishing.
Conclusion
Incorporating videos into Google Docs can transform a mundane document into an engaging, informative, and collaborative piece of content. While the process isn’t as straightforward as one might hope, it adds a layer of dynamic content that can significantly boost the effectiveness of your message. From educational materials to business proposals, the ability to link to a pertinent video directly within your document is undeniably a powerful feature.
Remember, while there may be a few hoops to jump through, the payoff is worth it—a multimedia-rich document that can convey your points more powerfully than text alone. Don’t shy away from experimenting with this technique, and consider how it can enhance your audience’s experience. Happy documenting!
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.