The steps in this guide are going to show you how to “Reply all” to an email in your Gmail inbox. We also show you how to make that the default behavior for all messages to which you reply in the future.
- Click on the message in your inbox to which you wish to reply.
- Select the Reply to all option below the message content.
- Enter your message content, then click the Send button.
Occasionally you will receive an email that was sent to you, as well as several other people. Whether it’s for work, school, or an organization, it’s fairly common for someone to send an email to more than one recipient.
However, depending on your replying habits, it’s possible that you might be accustomed to replying only to the sender by using the standard “Reply” option. This can be undesirable in some situations where everyone included in the email needs to see your reply.
Luckily Gmail gives you the ability to “Reply all” rather than simply replying. This means that the message in your reply will be sent to the rest of the people included on the original message as well.
How to Reply to All Recipients of an Email in Gmail
The steps in this article were performed in the desktop version of the Google Chrome Web browser, but will work in other desktop Web browsers as well.
Step 1: Sign into your Gmail account and click on the email message to which you want to reply to all the recipients.
Step 2: Click the Reply to all option below the message content. Note that this option won’t appear if you are the only recipient of the email.
Step 3: Add your reply message, then click the Send button.
If you accidentally clicked the regular Reply option, you can switch the type of reply by clicking the arrow to the left of the sender, then choosing the Reply to all option.
How to Reply All By Default in Gmail
If your typical email behavior is to reply to all recipients, then you may be interested in making that your default reply behavior. Note that this is something you need to be careful with if you’re in a large organization, or if you often receive emails sent to a large number of recipients.
Step 1: Click the gear icon at the top-right of your inbox, then choose the Settings option.
Step 2: Choose the Reply all option to the right of Default reply behavior.
Step 3: Scroll to the bottom of the menu and click the Save changes button.
Find out more about what BCC means in Gmail and how to use it if you’ve ever needed to copy someone on an email but you don’t want another recipient to see their email address.
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office and many other popular applications and devices.