Becoming familiar with when you should reply or reply all in an office setting is typically something that happens quickly, especially if you select the wrong option by mistake. Many corporate environments have a tendency to send messages that are copied to many of the people in the organization, and a series of “reply alls” to that email can cause a little bit of chaos. In face, in some cases, it can even be a punishable offense.
For this reason, the typical default reply behavior will have you only replying to the actual sender of the message. However, some environments may dictate that “reply all” is the superior option, so you may be looking for a way to ensure that this is your setting. Our guide below will show you how to change the default reply behavior in Gmail.
How to Choose Between Reply and Reply All By Default in Gmail
The steps in this guide will change a setting in Gmail that controls what happens when you click the reply button in response to an email. You can choose to either make it “Reply” or “Reply All.”
Step 1: Sign into your Gmail account at https://mail.google.com/mail/u/0/#inbox.
Step 2: Select the gear icon at the top-right of the window, then click the Settings option.
Step 3: Click the Reply or Reply all option to the right of Default reply behavior. If you select the Reply option, you will only reply to the sender of the message by default. If you select the Reply all option, you will reply to everyone else that was copied on that message.
Step 4: Scroll to the bottom of the menu and click the Save changes button.
Do you find it difficult to locate emails in Gmail because the application is grouping them by message conversations, rather than as individual emails? Find out how to turn off conversation view in Gmail if you are finding it to be difficult to navigate your inbox.
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office and many other popular applications and devices.