How to Add Shading in Word: A Step-by-Step Guide for Beginners

Adding shading in Word is a simple process that can highlight text or make sections of your document stand out. By following a few steps, you can customize the shading to match your preferences, making your document more visually appealing and easier to read.

How to Add Shading in Word

In this section, we will go over each step required to add shading to your text or paragraphs in Microsoft Word. Following these steps will help you enhance your document by adding visual elements that draw attention to important parts.

Step 1: Open Microsoft Word

First, you need to open Microsoft Word on your computer.

Once Microsoft Word is open, either create a new document or open an existing one where you want to add shading.

Step 2: Select the Text or Paragraph

Next, select the text or paragraph where you want to add shading.

You can do this by clicking and dragging your mouse over the text or simply triple-clicking a paragraph to highlight it.

Step 3: Go to the Home Tab

Now, navigate to the ‘Home’ tab located at the top of the Word window.

The ‘Home’ tab contains various formatting options, including shading.

Step 4: Click on the Shading Button

In the ‘Home’ tab, look for the ‘Shading’ button. It looks like a paint bucket icon.

Clicking on this button will open a dropdown menu with shading options.

Step 5: Choose Your Shading Color

From the dropdown menu, choose the color you want to use for shading.

You can select from standard colors or customize your own by clicking ‘More Colors.’

Step 6: Apply the Shading

Finally, click on the color you want to apply.

The shading will automatically appear over your selected text or paragraph.

After completing these steps, your selected text or paragraph will now have the shading you chose, making it stand out and look more attractive.

Tips for Adding Shading in Word

  • Use contrasting colors to make your text more readable.
  • Experiment with different shades to find what best suits your document’s theme.
  • You can remove shading by clicking the ‘Shading’ button again and selecting ‘No Color.’
  • Consider using shading for headers or important sections to guide readers.
  • Use lighter shades for general text and darker shades for emphasis.

Frequently Asked Questions

Can I add shading to headers and footers?

Yes, you can add shading to headers and footers by selecting the text and following the same steps.

Can I customize the shading color?

Absolutely, you can customize the shading color by clicking ‘More Colors’ from the shading dropdown menu.

Is it possible to add shading to tables in Word?

Yes, you can add shading to tables by selecting the cells you want to shade and using the same shading options.

How do I remove shading from text?

You can remove shading by selecting the text, clicking the ‘Shading’ button, and choosing ‘No Color’ from the dropdown menu.

Does shading affect printing?

Shading will appear in print as long as your printer supports color printing and you have enough ink.


  1. Open Microsoft Word.
  2. Select the text or paragraph.
  3. Go to the Home tab.
  4. Click on the Shading button.
  5. Choose your shading color.
  6. Apply the shading.


Adding shading in Word is a fantastic way to make your documents visually appealing and easy to navigate. By following the simple steps outlined in this guide, you can quickly enhance any part of your text or paragraphs. Don’t be afraid to experiment with different colors and shades—your creativity is the only limit!

Shading can significantly improve the readability of your documents, making key information stand out and helping your readers focus on the most important parts. Whether you’re working on a professional report or a school project, these techniques will add that extra touch of professionalism and flair. So go ahead, open up Microsoft Word, and start shading today! For more tips and tricks on document formatting, be sure to check out our other articles.