How to Create a Letterhead in Word: A Step-by-Step Guide for Beginners

Creating a letterhead in Word is straightforward if you know the steps. This guide will walk you through designing a professional-looking letterhead using Microsoft Word. You’ll learn how to set up your document, add your logo and contact information, and ensure everything is perfectly aligned.

How to Create a Letterhead in Word

In this section, we’ll break down the detailed steps to create a letterhead in Word. By the end, you’ll have a polished and professional letterhead ready for use.

Step 1: Open a New Document

Start by opening Microsoft Word and creating a new blank document.

Once you open Word, you’ll see options for templates. Ignore those for now and select a blank document. This will give you a clean slate to work from.

Step 2: Access the Header Section

Go to the "Insert" tab and click on "Header." Choose "Edit Header."

The header is where your letterhead will reside. By editing the header, you ensure that the letterhead appears on every page of your document.

Step 3: Insert Your Logo

Click "Picture" from the "Insert" tab and select your logo image file.

After selecting your logo, resize it to fit neatly in the header. Position it on the left, center, or right, depending on your design preference.

Step 4: Add Your Contact Information

Type your name, address, phone number, and email address below or beside the logo.

Make sure to format this information clearly. Use a readable font and align everything neatly. Consider using text boxes for better control over positioning.

Step 5: Format the Header

Adjust the font, size, and color of your text to match your brand.

Consistency is key here. Choose fonts and colors that reflect your brand’s identity. This will make your letterhead look professional and cohesive.

Step 6: Save as a Template

Go to "File," then "Save As," and choose to save the document as a Word template.

Saving as a template allows you to use this letterhead repeatedly without having to recreate it each time. Simply open the template and start typing your new letter.

After completing these steps, you will have a customized letterhead in Word that you can use for all your professional correspondence.

Tips for Creating a Letterhead in Word

  • Keep It Simple: A cluttered letterhead can be distracting. Stick to essential information and a clean design.
  • Use High-Resolution Images: Ensure your logo and any other graphics are high resolution to avoid pixelation.
  • Consistent Branding: Use the same colors and fonts as your other business materials to maintain brand consistency.
  • Check Alignment: Ensure all elements are properly aligned. Misalignment can make your letterhead look unprofessional.
  • Test Print: Before finalizing, print a test page to check how your letterhead looks on paper.

Frequently Asked Questions

What size should my logo be?

Your logo should be large enough to be clear but not so large that it dominates the page. Aim for a height of around 1 to 1.5 inches.

Can I use different fonts?

Yes, but limit yourself to two fonts: one for your logo and another for your contact information. This keeps the design clean.

How do I add a border to my letterhead?

You can add a border by going to the "Design" tab, selecting "Page Borders," and customizing as needed. This can add a nice touch to your letterhead.

How can I make sure my letterhead prints correctly?

Print a test page to ensure everything looks good on paper. Adjust any elements that appear off before using the letterhead for official documents.

Can I share this template with my team?

Absolutely! Save the template to a shared drive or email it to team members so they can use it too.


  1. Open a new document.
  2. Access the header section.
  3. Insert your logo.
  4. Add your contact information.
  5. Format the header.
  6. Save as a template.


Creating a letterhead in Word is a simple yet powerful way to boost your professional image. By following these steps, you can design a letterhead that not only looks good but also communicates your brand’s identity. Remember, a well-designed letterhead is like a good handshake—it creates a great first impression.

If you’re eager to dive deeper into document design or have specific needs, there’s plenty more to explore. Microsoft Word offers a plethora of features that can elevate your documents further. For now, give your new letterhead a test run and see how it transforms your correspondence. Happy designing!