How to Make a Letterhead in Word: A Step-by-Step Guide for Beginners

Creating a letterhead in Microsoft Word is simpler than you might think. The process involves designing a custom header that includes your contact information, logo, and other details you want to display. By following these easy steps, you’ll have a professional-looking letterhead in no time.

How to Make a Letterhead in Word

In this step-by-step guide, you’ll learn how to create a custom letterhead in Microsoft Word that makes your documents look polished and professional. Here’s how you can do it:

Step 1: Open Microsoft Word

Launch Microsoft Word to start creating your letterhead.

Ensure you’ve opened a new, blank document to work on your design from scratch.

Step 2: Insert a Header

Go to the "Insert" tab and click on "Header," then choose a blank header.

This gives you a dedicated space at the top of your document to design your letterhead.

Step 3: Add Your Logo

Click on the header area, then go to the "Insert" tab and select "Pictures" to upload your logo.

Make sure your logo is high-resolution and fits well within the header space without crowding it.

Step 4: Insert Text

Click within the header and type in your contact information, such as your name, address, phone number, and email.

You can format this text using different fonts, sizes, and colors to match your brand’s style.

Step 5: Adjust the Layout

Use the tools in the "Design" and "Layout" tabs to adjust margins, spacing, and alignment.

This ensures that your letterhead is neatly organized and visually appealing.

Step 6: Save as a Template

Once you’re happy with your letterhead, save it as a Word template by clicking "File," then "Save As," and choosing the "Word Template" format.

Saving your design as a template allows you to reuse it easily for future documents.

After completing these steps, your letterhead is ready to use. Whenever you need it, just open your template, and your letterhead will be pre-applied, saving you time and effort.

Tips for Making a Letterhead in Word

  • Use high-resolution images for your logo to ensure it looks sharp.
  • Keep your design simple and uncluttered to maintain a professional appearance.
  • Choose fonts and colors that match your brand to create a cohesive look.
  • Make sure all text is legible and not too small.
  • Test print your letterhead to see how it looks on paper before using it widely.

Frequently Asked Questions

How do I edit my letterhead once it’s created?

Simply open your template, click on the header area, and make your changes.

Can I create different letterheads for different purposes?

Yes, you can create multiple templates with different designs for various uses.

How do I add a footer to match my letterhead?

Go to "Insert" > "Footer" and design it similarly to your header for a cohesive look.

Can I share my letterhead template with others?

Yes, you can share the .dotx template file with colleagues or clients.

Is it possible to add a background image to my letterhead?

Yes, you can insert a background image through the "Design" tab by choosing "Watermark" and selecting "Custom Watermark."


  1. Open Microsoft Word.
  2. Insert a Header.
  3. Add Your Logo.
  4. Insert Text.
  5. Adjust the Layout.
  6. Save as a Template.


Creating a letterhead in Word is a straightforward process that can significantly enhance the professionalism of your documents. By following these steps, you can design a custom letterhead that reflects your brand and is easy to reuse. Remember to save your work as a template to streamline future document creation. For more tips and tricks on using Word or other software, explore additional resources or consider taking an online course. Happy designing!