How to Use Microsoft Word 2007: A Comprehensive Guide

Microsoft Word 2007 is a powerful word processing software that allows users to create, edit, and format documents. To use it effectively, one must know how to open the program, create a new document, use the ribbon interface for formatting options, save the document, and print it. After completing these tasks, users will have a neatly formatted document ready for presentation or submission.

Once a document is saved and printed, it can be shared, submitted for business or academic purposes, or kept for personal records. Microsoft Word 2007 offers a range of features that make it a versatile tool for document creation.


In today’s digital age, having a handle on basic software tools is essential. Microsoft Word 2007, despite being an older version, is still widely used around the world. Whether you’re a student working on an assignment, an employee preparing a report, or just someone who needs to type up a letter, knowing how to navigate Word 2007 is crucial.

So why is this topic important, and who is it relevant to? For starters, Word 2007 introduced a new interface called the Ribbon which replaced the traditional toolbars and menus. This change was significant at the time and could be quite perplexing for first-time users. However, once mastered, it makes accessing Word’s extensive features much easier. Furthermore, understanding how to use Word 2007 can help in smooth transitions to newer versions of the software, as many fundamental features remain consistent.

Word processing skills are now considered fundamental for many educational and professional settings. In schools, students are often required to submit typed assignments. In the workplace, reports, memos, and proposals are expected to be presented in a polished format. Therefore, learning to use Word 2007 is not just about mastering a piece of software; it’s about acquiring a skill that’s applicable in everyday life.

Step by Step Tutorial on How to Use Microsoft Word 2007

Before diving into the steps, it’s essential to note that following these instructions will allow you to create and format a basic Word document. This includes choosing fonts, setting margins, and adding images or tables.

Step 1: Open Microsoft Word 2007

Open Microsoft Word 2007 by clicking on the program icon or searching for it in the Start menu.

Once the program is open, you’ll be greeted with a blank document or a selection of templates to choose from. This is your canvas for creating your document.

Step 2: Create a New Document

Click on the Office Button on the top left, then select ‘New’ to create a new document.

You’ll have the option to create a blank document or use one of the many templates available. Templates can save time if you’re looking to create something specific like a resume or a calendar.

Step 3: Familiarize Yourself with the Ribbon

Familiarize yourself with the Ribbon, which contains all the formatting tools you need.

The Ribbon is divided into tabs such as ‘Home’, ‘Insert’, ‘Page Layout’, ‘References’, etc. Each tab includes a series of groups that contain related functions, like font formatting or page setup options.

Step 4: Save Your Document

Click on the Office Button, then select ‘Save’ or use the shortcut CTRL+S to save your document.

When saving for the first time, you’ll be prompted to choose a location and give your document a name. It’s essential to save your work regularly to avoid losing any changes.

Step 5: Print Your Document

Click on the Office Button, then select ‘Print’ or use the shortcut CTRL+P to print your document.

Before printing, you can preview the document to ensure it looks the way you want. You can choose the printer, set the number of copies, and configure other settings like page orientation and size.


User-friendly InterfaceThe ribbon interface, introduced in Word 2007, groups all the important tools in a visual, easy-to-find manner. Instead of navigating through multiple menus, users have most of what they need in the main view.
Advanced Formatting ToolsWord 2007 boasts an array of advanced formatting tools that allow users to create professional-looking documents with ease. From styles and themes to smart art and charts, the possibilities are vast.
Compatibility and AvailabilityDespite being an older version, Word 2007 is still compatible with most systems and can open documents created in newer versions of Word, ensuring that you can work with a wide range of files.


Outdated FormatAs an older version, Word 2007 lacks some of the features and improvements available in newer releases, which might limit users who need advanced functionalities.
Lack of SupportMicrosoft no longer provides updates or support for Word 2007, which means there are no new security patches or feature updates, potentially leaving users vulnerable.
Learning CurveFor those who are not tech-savvy, the ribbon interface and the plethora of options available can be overwhelming and may require a learning period.

Additional Information

While the basic steps to use Microsoft Word 2007 have been covered, there’s always more to learn when it comes to mastering this word processing tool. For instance, you might want to explore the track changes feature, which is incredibly handy for collaborative work. Or perhaps you’re interested in adding hyperlinks to your document, which is easily done through the ‘Insert’ tab. Another important aspect to mention is the compatibility of Word 2007 with other Microsoft Office programs. You can easily insert Excel charts or PowerPoint slides into your Word document, making it a versatile tool for compiling comprehensive reports or portfolios.

Don’t forget about the range of keyboard shortcuts available to speed up your workflow. Common shortcuts like CTRL+C for copy, CTRL+V for paste, and CTRL+Z for undo are just the tip of the iceberg when it comes to the time-saving commands at your disposal.

Lastly, although we’ve focused on the basics, Microsoft Word 2007 also has more specialized features for advanced users. For instance, you can create mailing labels, perform mail merge, or even work with macros to automate repetitive tasks. The more you explore, the more you’ll discover about what Word 2007 can do for you.


  1. Open Microsoft Word 2007.
  2. Create a new document.
  3. Familiarize yourself with the Ribbon.
  4. Save your document.
  5. Print your document.

Frequently Asked Questions

How do I add page numbers in Word 2007?

To add page numbers, go to the ‘Insert’ tab, click on ‘Page Number’, and choose where you want the numbers to appear on the page. You can also format the numbering style from this menu.

Can I open a Word 2010 document in Word 2007?

Yes, you can. Word 2007 can open documents from newer versions, but some formatting or features may not be supported.

How do I check the word count of my document?

The word count is displayed on the status bar at the bottom of the Word window. You can also find more details by clicking on ‘Word Count’ in the ‘Review’ tab.

How do I insert a picture into my Word document?

Go to the ‘Insert’ tab and click on ‘Picture’. Then, navigate to the image file you want to add and click ‘Insert’.

Can I customize the Ribbon in Word 2007?

No, customization of the Ribbon was introduced in later versions of Word. In Word 2007, the Ribbon layout is static.


Mastering the use of Microsoft Word 2007 is more than just about learning how to type up a document; it’s about equipping yourself with a fundamental skill that has wide-ranging applications. Whether you are a student, a professional, or just someone who needs to organize their thoughts on paper, Word 2007 provides an array of tools to help you achieve your goal.

While it may be an older version, its robust feature set can still hold its own. With a bit of practice and exploration, you’ll find that Word 2007 can serve your word processing needs well into the future.