How to Change the Background Color in Word: A Step-by-Step Guide

Changing the background color in Word is a simple yet effective way to make your document stand out. Whether you’re aiming to make a report look more professional or just want to add a touch of flair to your homework, this guide will walk you through the steps. By the end, you’ll be able to customize your Word document’s background color to suit your needs perfectly.

How to Change the Background Color in Word

Changing the background color in Word can transform any document from plain to eye-catching. Follow these steps to easily modify the background color of your Word documents.

Step 1: Open Your Document

Open the Word document you want to change the background color of.

This is your starting point. Ensure the document is open and ready for editing.

Step 2: Go to the Design Tab

Navigate to the "Design" tab on the Word ribbon at the top of the screen.

The "Design" tab contains various options that will help you change the appearance of your document, including its background color.

Step 3: Select the Page Color Option

Click on the "Page Color" button, which is usually found in the "Page Background" group within the "Design" tab.

The "Page Color" button opens a drop-down menu that allows you to pick from a palette of colors or customize your own.

Step 4: Choose Your Color

Pick a color from the available options, or click "More Colors" to choose a custom color.

Selecting "More Colors" gives you a wider range of options, including the ability to input an exact RGB or Hex color code.

Step 5: Apply the Color

After choosing your desired color, click to apply it to your document.

Once applied, the background color will change instantly, giving your document a fresh new look.

Upon completing these steps, your document will now have a new background color. This change will be immediately visible, making your document instantly more engaging.

Tips for Changing the Background Color in Word

  • Preview First: Always preview the color on a small section of your document before applying it to the entire document.
  • Contrast Matters: Ensure there’s enough contrast between the text and the background color to maintain readability.
  • Professional Look: For professional documents, stick to lighter, more neutral background colors.
  • Custom Colors: Use the "More Colors" option to find an exact shade that matches your vision.
  • Consistency: If you’re creating a series of documents, use the same background color for a consistent look.

Frequently Asked Questions

Can I use a gradient or texture as my background?

Yes, Word allows you to use gradients, textures, patterns, and even pictures as your background from the "Page Color" menu.

What happens if I print a document with a background color?

Printing a document with a background color may use a lot of ink. Always check your printer settings and do a test print.

Can I change the background color of specific pages?

Word doesn’t support changing the background color for specific pages directly. However, you can use section breaks and different sections to simulate this effect.

Is it possible to revert to the original background color?

Yes, simply go back to the "Page Color" option and select "No Color" to revert to the original white background.

Will changing the background color affect my text formatting?

No, changing the background color won’t affect the text formatting. Your text will remain the same unless you manually change it.


  1. Open your document.
  2. Go to the Design tab.
  3. Select the Page Color option.
  4. Choose your color.
  5. Apply the color.


Changing the background color in Word is a simple way to make your documents more appealing and easier to read. With just a few clicks, you can transform a plain document into something eye-catching and professional. Whether you’re preparing a presentation, a school project, or a business report, a well-chosen background color can make a significant difference. Remember to consider readability and ensure that your text stands out against the background. Have fun experimenting with different colors and find the perfect shade that complements your document’s purpose. If you found this guide helpful, why not try it out on your next Word document? Happy editing!