How to Use and Insert WordArt in Microsoft Word: A Step-by-Step Guide

Want to jazz up your Microsoft Word documents with some eye-catching text? WordArt is a feature in Microsoft Word that allows you to create stylized text with various effects such as textures, outlines, and shadows. It’s a simple way to add some flair to your document, whether it’s for a school project, a work presentation, or a personal letter. In this article, we’ll walk you through the steps to use and insert WordArt in your Word documents.

After you complete the action, your document will have a WordArt object that you can customize and move around as you see fit. This can help your document stand out and convey a certain mood or theme.


WordArt is like the cherry on top of a well-designed document. It’s that special touch that can make your work pop and grab the reader’s attention. You might be thinking, “But wait, isn’t WordArt just for kids?” Not at all! Sure, it’s fun and playful, but it can also be sleek and professional. It all depends on how you use it.

This feature is not just for making posters or flyers. It can be used in reports, resumes, invitations, and more. Anyone who wants to add a bit of personality to their documents can benefit from learning how to use WordArt. It’s particularly useful for titles, headings, or any text you want to emphasize.

WordArt can help your document stand out in a sea of plain text. It can also convey the tone of your document. For instance, a funky WordArt style might be great for a party invitation, while a more subdued style might be better for a business report. And let’s not forget, it’s just plain fun to play around with the different styles and effects!

Step by Step Tutorial on How to Use and Insert WordArt in Microsoft Word

Before we dive into the steps, let’s talk about what we’re aiming for. Adding WordArt to your document can make certain parts of your text stand out. It can also add a creative touch to an otherwise plain document. These steps will guide you through the process of inserting and customizing WordArt in Microsoft Word.

Step 1: Open Microsoft Word and create a new document or open an existing one.

Once you have Microsoft Word open, you can either create a new document or open an existing one where you want to add WordArt.

Step 2: Go to the ‘Insert’ tab on the ribbon.

At the top of your Word document, you’ll see a set of tabs. Click on the one that says ‘Insert’ to reveal all the different elements you can add to your document.

Step 3: Click on ‘WordArt’ in the ‘Text’ group.

In the ‘Insert’ tab, look for the ‘Text’ group of options. You’ll see a button labeled ‘WordArt’. Clicking on this will show you a dropdown menu with different WordArt styles.

Step 4: Choose a WordArt style from the dropdown menu.

The dropdown menu will show you a variety of preset styles. These range from simple and sleek to colorful and whimsical. Click on the one you like, and it will be inserted into your document.

Step 5: Type your text into the WordArt.

After inserting a WordArt style, it will have placeholder text that says “Your text here.” Click on this text and type in whatever you want your WordArt to say.

Step 6: Customize the WordArt using the ‘Format’ tab.

With the WordArt selected, a new tab will appear at the top of your Word document called ‘Format’. Here, you can change the fill and outline color, apply effects like shadows or reflections, and more.

Step 7: Adjust the size and position of the WordArt.

You can click and drag the corners of the WordArt to resize it. If you want to move it to a different part of your document, just click and drag it to the desired location.


Visual AppealWordArt can make your document more visually appealing, which can be important when trying to grab the attention of your reader.
EmphasisIt can be used to emphasize important text in your document, such as titles, headings, or key points.
CustomizationThere are many customization options available, which means you can create WordArt that fits the specific style and tone of your document.


OveruseIf used excessively, WordArt can make your document look cluttered and unprofessional.
DistractionIt can potentially distract the reader from the main content if not used appropriately.
CompatibilitySome older versions of Word or other text-editing software may not display WordArt correctly.

Additional Information

While using WordArt is a great way to spice up your document, there are a few things to keep in mind. Always consider the context in which you’re using it. Is it appropriate for the document’s purpose? Also, think about readability; while it’s tempting to go wild with effects, you want to make sure your text is still easy to read.

Another tip is to use WordArt in conjunction with other design elements in Word, such as SmartArt or images. This can create a cohesive and well-designed document. And don’t forget about alignment and spacing. Just like any other text, you want your WordArt to be well-placed and balanced within your document.

Lastly, have fun with it! Experiment with different styles and effects until you find something that suits your document. You might be surprised by just how much WordArt can enhance your work.


  1. Open Microsoft Word and create or open a document.
  2. Go to the ‘Insert’ tab.
  3. Click on ‘WordArt’ in the ‘Text’ group.
  4. Choose a WordArt style.
  5. Type your text.
  6. Customize using the ‘Format’ tab.
  7. Adjust size and position.

Frequently Asked Questions

Can I use WordArt in all versions of Microsoft Word?

Most versions of Word released in the last couple of decades have WordArt, but the feature may look different or have different options depending on the version.

Can I use my own fonts for WordArt?

Yes, you can change the font of your WordArt to any font that is available in Word.

Can WordArt be saved as an image?

Yes, you can save a Word document as a PDF or take a screenshot to save your WordArt as an image.

Is it possible to curve text with WordArt?

Yes, there are options to give your WordArt a curved, wavy, or circular shape.

Can I animate WordArt?

While Word itself doesn’t support animation, you can copy your WordArt into PowerPoint and animate it there.


WordArt in Microsoft Word is a feature that, when used thoughtfully, can bring a unique and creative edge to your documents. It’s all about finding that sweet spot where design meets functionality. By following the steps outlined in this article, you should now be able to confidently insert and customize WordArt to enhance your work.

If you want to dive deeper into the world of Microsoft Word, consider exploring other features like SmartArt, charts, and tables. Each tool offers its own benefits and can be combined with WordArt to create truly dynamic and engaging documents.

And remember, the key to successful WordArt is to use it sparingly and strategically—let it complement your content, not overshadow it. Happy designing!