Changing the background color of text in Microsoft Word is a simple task that can dramatically enhance the readability and visual appeal of your document. Whether you’re highlighting key points for a presentation, creating a visually engaging handout, or just adding a bit of flair to your work, changing the background color of text can make a big difference. Here’s a step-by-step guide to help you master this handy feature.
How to Change Background Color of Text in Word
In this section, we’ll walk you through the process of changing the background color of text in Microsoft Word. Following these steps will allow you to highlight text in any color you choose.
Step 1: Open Your Document
Begin by opening the Microsoft Word document where you want to change the background color of the text. Make sure the document is saved before you start making changes.
Once you have your document open, you’ll be ready to select the text you want to modify.
Step 2: Select the Text
Highlight the text that you want to change the background color of by clicking and dragging your mouse over it.
Selecting the text correctly ensures that only the desired parts of your document are affected by the changes you make.
Step 3: Go to the ‘Home’ Tab
Navigate to the ‘Home’ tab located at the top of the Microsoft Word window.
The ‘Home’ tab contains the majority of the text formatting options you’ll need, including the background color feature.
Step 4: Click the ‘Text Highlight Color’ Button
In the ‘Font’ group within the ‘Home’ tab, click on the ‘Text Highlight Color’ button, which looks like a marker pen.
This button opens a palette of colors that you can choose from to highlight your text.
Step 5: Choose a Color
Select the color you want from the drop-down palette by clicking on it.
After you select a color, the background color of your highlighted text will immediately change to the selected color.
After completing these steps, your selected text will have a new background color, making your document more interesting and easier to read.
Tips for Changing Background Color of Text in Word
- Consider the readability: Choose a background color that contrasts well with your text color for better readability.
- Use for emphasis: Highlight key points or important sections to draw attention to them.
- Stay consistent: Use the same background color for similar types of information to maintain a cohesive look.
- Explore custom colors: If the default colors don’t suit your needs, explore the custom color options for a perfect match.
- Save your work: Regularly save your document to avoid losing changes while experimenting with colors.
Frequently Asked Questions
Can I change the background color of only part of a text?
Yes, simply select the specific portion of the text you want to highlight before choosing your color.
Can I use custom colors for the background?
Yes, click on ‘More Colors’ in the ‘Text Highlight Color’ menu to choose a custom color.
Is it possible to remove the background color?
Yes, you can remove it by selecting the text and choosing ‘No Color’ in the ‘Text Highlight Color’ menu.
Will changing background color affect printing?
Yes, the highlighted background color will appear in the printed document, so choose colors that will be printer-friendly.
Can I highlight multiple sections at once?
Yes, hold down the ‘Ctrl’ key while selecting multiple sections of text to highlight them all at once.
Summary
- Open your document.
- Select the text.
- Go to the ‘Home’ tab.
- Click the ‘Text Highlight Color’ button.
- Choose a color.
Conclusion
Changing the background color of text in Word is not only a great way to make your document look more appealing, but it can also help you organize and emphasize important information. It’s a simple skill that can have a big impact, whether you’re working on a school project, a work report, or a personal document.
As you become more comfortable with this feature, don’t hesitate to experiment with different colors and combinations. Just remember to keep readability in mind and use colors that complement each other well.
For more tips and tricks on using Microsoft Word effectively, consider exploring other tutorials or joining forums where users share their experiences and solutions. Happy highlighting!

Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.