Changing the background color in Microsoft Word is an easy way to make your document more visually appealing or to reflect your personal style. In just a few steps, you can swap out that plain white background for a color that suits your needs. Here’s a quick guide on how to change the background color in MS Word.
How to Change Background Color in MS Word
Changing the background color in MS Word can help make documents more visually appealing and easier to read. Follow these simple steps to update your document’s background color.
Step 1: Open Your Document
First, open the MS Word document where you want to change the background color.
You can do this by double-clicking the file on your computer or by opening MS Word and selecting your document from the recent files list.
Step 2: Go to the Design Tab
Next, click on the "Design" tab located in the menu bar at the top of the screen.
The Design tab is where you’ll find various options for customizing the look of your document, including theme and background color.
Step 3: Select Page Color
Under the "Design" tab, look for the "Page Color" button in the Page Background group. Click this button to open a drop-down menu of color options.
This menu includes a variety of colors and shades, as well as options to create custom colors if you don’t see one you like.
Step 4: Choose Your Color
Click on the color that you want to use as the background for your document.
As soon as you click a color, the background of your document will change instantly, so you can see how it looks right away.
Step 5: Save Your Document
Finally, save your document to keep the changes you’ve made.
Click the "Save" button in the upper-left corner of the screen, or press "Ctrl + S" on your keyboard to save your work.
After completing these steps, your document will have the new background color you selected. This change will apply to all the pages within the document, making it more visually cohesive.
Tips for Changing Background Color in MS Word
- Choose colors carefully: Dark text on a light background is easiest to read.
- Use custom colors: If the preset colors don’t suit your needs, you can create custom colors by clicking "More Colors" in the Page Color menu.
- Check print settings: Background colors might not print unless you enable this in the print settings.
- Match your theme: Ensure your background color matches the theme of your document for a professional look.
- Test readability: Make sure your text is readable against the new background color by previewing your document on different screens or printing a test page.
Frequently Asked Questions
How do I remove a background color?
To remove a background color, follow the same steps but choose "No Color" from the Page Color menu.
Can I use a gradient or texture as a background?
Yes, under the Page Color menu, click "Fill Effects" to choose gradients, textures, or patterns.
Will changing the background color affect my text?
No, changing the background color will not change the color or formatting of your text.
How do I ensure the background color prints?
Go to File > Options > Display and check the box for "Print background colors and images."
Can I set a default background color for all new documents?
Unfortunately, MS Word doesn’t allow setting a default background color for all new documents; you’ll need to change it for each document individually.
How to Change Background Color in MS Word: Summary
- Open Your Document
- Go to the Design Tab
- Select Page Color
- Choose Your Color
- Save Your Document
Conclusion
Changing the background color in MS Word is a straightforward process that can dramatically alter the look and feel of your document. Whether you want to make your document more engaging, match a theme, or simply give your eyes a break from the stark white background, these steps will help you achieve your goal quickly and easily.
Remember, while it can be fun to play with colors, always consider readability and the purpose of your document. A well-chosen background color can enhance your document, making it both more attractive and easier to read.
If you found this guide helpful, why not explore more ways to customize your MS Word experience? There’s a lot you can do to make your documents truly your own. Happy editing!
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.