How to Add a Text Box in Word: A Step-by-Step Guide for Beginners

When working with Microsoft Word, adding a text box can enhance the layout of your document. It’s a simple yet effective way to highlight important information, quotes, or even add a touch of creativity to your work. Here’s a quick overview: Open your document, go to the "Insert" tab, select "Text Box," and choose your preferred style. Voilà! You’ve added a text box.

Step-by-Step Tutorial to Add a Text Box in Word

In this section, we will walk through the steps to add a text box in Microsoft Word. These instructions will help you place a text box easily and customize it to fit your document’s needs.

Step 1: Open the Document

First, open the Word document where you want to add a text box.

Having your document open and ready sets the stage for all the fun modifications you’re about to make. Make sure it’s saved—you don’t want to lose any progress!

Step 2: Navigate to the Insert Tab

Next, go to the "Insert" tab on the ribbon at the top of the screen.

The "Insert" tab is your gateway to adding various elements, including images, shapes, and, most importantly, text boxes. It’s like your toolbox in Word.

Step 3: Select the Text Box Option

Click on "Text Box" in the ribbon, which will display a dropdown menu.

The dropdown menu will give you several pre-formatted text box styles to choose from, but there’s also a "Simple Text Box" option for those who prefer to start with a blank slate.

Step 4: Choose a Text Box Style

Pick a style from the dropdown menu that suits your document’s layout.

Selecting a style determines the initial look of your text box. Don’t worry too much about the style now—you can always modify it later to better align with your document.

Step 5: Draw or Place the Text Box

Click and drag to draw the text box in your document, or just click to place it.

Drawing the text box gives you control over its size right from the start, while clicking will insert a default-sized box that you can resize and move around later.

After following these steps, you’ll see a text box in your document. You can start typing inside it, move it around, and even add some pizzazz by changing its color or border!

Tips for Adding a Text Box in Word

  • Choose Your Style Wisely: Different styles can set a different tone for your document. Pick one that aligns with your overall design.
  • Use Alignment Tools: Don’t just eyeball it—use Word’s alignment tools to make sure your text box is perfectly placed.
  • Customize Borders and Fill Colors: Make your text box stand out by adjusting the borders and fill colors to match or contrast with your document’s theme.
  • Resize with Precision: Use the corner handles to resize your text box without distorting its shape.
  • Layer Text Boxes: You can layer multiple text boxes to create more complex designs, like sidebars or callouts.

Frequently Asked Questions

How do I resize a text box in Word?

Click on the text box to select it. Use the corner handles to drag and resize.

Can I change the font and size of the text inside the text box?

Yes, just highlight the text inside the box and use the font options in the "Home" tab.

How do I move a text box?

Click on the border of the text box and drag it to your desired location.

Is it possible to rotate a text box?

Yes, select the text box and use the rotation handle at the top to rotate it.

Can I format the text box with different colors and borders?

Absolutely, use the "Format" tab to change the fill color, border color, and style.


  1. Open the document.
  2. Navigate to the Insert tab.
  3. Select the Text Box option.
  4. Choose a text box style.
  5. Draw or place the text box.


Adding a text box in Word is a simple task that can make a significant difference in the presentation of your document. Whether you’re creating a report, flyer, or a simple letter, text boxes can help you highlight important information and make it more visually appealing.

After following our step-by-step guide, you should now be able to add, customize, and position text boxes with ease. Remember, practice makes perfect, so don’t hesitate to experiment with different styles and formatting options to see what works best for you. For further reading, check out tutorials on other Word features like inserting images or creating tables. Now, go ahead and give your documents that extra flair by mastering how to add a text box in Word!