How to Add a Link to Your Gmail Signature

Adding a link to your Gmail signature, such as your website, portfolio, booking page, or social profile, makes every email you send a little more useful. Gmail’s signature editor lets you turn any text or image into a clickable link. This guide covers creating a signature, adding text and image links, choosing when it appears, and what to know about the Gmail mobile apps.

Quick Answer

In Gmail on a computer, click the gear icon > See all settings. On the General tab, scroll to Signature, select or create a signature, highlight the text you want to link, click the Link button (or press Ctrl + K), enter the web address, and click OK. Scroll down and click Save Changes.

Step 1: Create a Signature (If You Don’t Have One)

1. Open Gmail in a web browser and click the gear icon (top right) > See all settings.
2. On the General tab, scroll to Signature.
3. Click Create new, give it a name (for example, “Work”), and click Create.
4. Type your signature in the box: name, title, company, phone number, and so on.

Step 2: Add a Text Link

1. In the signature box, highlight the text you want to link (for example, “Visit our website” or your company name).
2. Click the Link button in the toolbar below the box, or press Ctrl + K (Cmd + K on Mac).
3. Choose Web address and paste the full URL, including https://. To link an email address instead, choose Email address.
4. Click OK. The text turns blue and underlined.

Tip: descriptive text like “Book a meeting” usually looks cleaner than a long raw URL.

Step 3: Add a Linked Image or Logo

1. Click the Insert image button in the signature toolbar.
2. Choose an image from Google Drive (shared publicly or with “Anyone with the link”) or paste a Web Address (URL) of an image hosted online. Uploading directly from your computer may not be available for signatures.
3. Click the image to choose Small, Medium, or Large.
4. To link the image, select it and click Link, then enter the URL.

Social media icons work the same way: insert small icon images and link each one to your profile.

Step 4: Set Defaults and Save

1. Under Signature defaults, choose which signature to use For new emails use and On reply/forward use.
2. Optionally check Insert signature before quoted text in replies.
3. Scroll to the bottom and click Save Changes. If you skip this, your changes are lost.

Send yourself a test email and click the links to make sure they work.

Gmail on Phones

• Your desktop signature (with links) is used automatically when you send from the Gmail app, as long as you haven’t set a separate mobile signature.
• The app’s own Mobile signature setting (Android: Settings > your account > Mobile signature; iPhone: Settings > Signature settings) is plain text only. Links may show as text rather than clickable words. Turn it off if you want your formatted desktop signature instead.

Troubleshooting

• Link button is grayed out: select some text or an image first.
• Image doesn’t show for recipients: the image must be publicly accessible; check its sharing settings or host it on your website.
• “Signature is too long” error: Gmail limits signatures to 10,000 characters. Large pasted images or formatting can exceed it; use linked images instead.
• Signature not appearing: check Signature defaults, and that you’re sending from the right account or alias.

Frequently Asked Questions

Can I have different signatures for different accounts?

Yes. Create several signatures and choose them in Signature defaults for each “Send mail as” address, or switch signatures while composing with the pen icon.

How do I remove a link from my signature?

Click the linked text in the signature box, then click Remove in the small box that appears.

Can I add a link to a phone number?

You can type the number; many phones make it tappable automatically. Some people link it with a tel: address, but support varies. Your signature keeps its own formatting, so if the rest of your message should match it, change the default font in Gmail as well.

Summary

1. Open Settings > See all settings > General > Signature.
2. Highlight text and click Link (Ctrl + K) to add a URL.
3. Insert and link images for logos and social icons.
4. Click Save Changes and send a test email.

Kermit Matthews

Kermit Matthews runs Live2Tech from just outside Philadelphia. He is an IT specialist with over 20 years of experience, from a university help desk to small-business IT, IT management and his own consulting practice, and has written tech guides full time since 2020. Steps are checked against the current software on a real device or the maker’s official documentation. More about Kermit.