How to Set Up a Signature in Outlook

Use these steps to set up a signature in Microsoft Outlook.

  1. Open Outlook.

  2. Click the “New Email” button.

    click the New Email button

  3. Click the “Signature” button, then select “Signatures” from the dropdown.

    click Signature, then click Signatures

  4. Click the “New” button.

    click the New button

  5. Give the signature a name, then click “OK.”

    enter a name for the signature

  6. Enter your signature information.

    how to set up a signature in Outlook

  7. Click the “New messages” dropdown and select your signaturean option, then click the “Replies/forwards” dropdown and select your signature again.

    choose when to use the signature

  8. Click “OK” at the bottom of the window to save your changes.

The steps above were performed in Microsoft Outlook for Office 365, but will work in most other versions of Microsoft Outlook as well.

Note that you can have multiple signatures in Outlook, and you can use different signatures for different emails accounts. For example, if you have your work and personal email accounts in Outlook you could create completely different signatures for each of them and have those different signatures included whenever you send an email from either account.

Frequently Asked Questions

How do I delete a signature in Outlook?

Return to the Signatures menu, select the signature to delete from the list at the top-left of the window, then click the Delete button.

How do I edit a signature in Outlook?

Select the signature on the Signatures menu, then click in the Edit signature field and make the necessary adjustments.

Can I add a picture to my Outlook signature?

Yes. Choose the signature to edit, then click the image icon above the “Edit signature” field. From there you will be able to browse for the picture and select it to include it with the signature.

How do I add a link to my Outlook signature?

Choose the signature to edit, then type the text into the Edit signature field that you would like to be linked. Select that text, then click the Link button above the Edit signature field. You will then be able to add the Web page address for the link.

Additional Reading