How to Vertically Align Text in Word: A Step-by-Step Guide

How to Vertically Align Text in Word

Aligning text vertically in Microsoft Word might sound tricky, but it’s quite simple once you know the steps. By following a few straightforward instructions, you can center your text vertically on a page, making your documents look more professional and polished. This tutorial will guide you through the process step-by-step to ensure your text is perfectly aligned.

Step by Step Tutorial: How to Vertically Align Text in Word

By the end of these steps, you will have vertically aligned text in your Word document, transforming its appearance and making it more aesthetically pleasing.

Step 1: Open your Word Document

Open the Word document where you want to vertically align the text.
Ensure the document you are working on is open and ready for editing.

Step 2: Access the Page Layout Tab

Click on the "Page Layout" tab at the top of the Word window.
This tab contains various options for modifying the layout of your document, including text alignment.

Step 3: Open the Page Setup Dialog Box

In the "Page Layout" tab, click on the small arrow icon in the bottom-right corner of the "Page Setup" group.
This will open a new dialog box with more detailed layout options.

Step 4: Navigate to the Layout Tab

In the "Page Setup" dialog box, click on the "Layout" tab.
The Layout tab contains options specifically for text alignment and page formatting.

Step 5: Select Vertical Alignment Option

Under the "Vertical alignment" section, choose “Center” from the dropdown menu.
This option will center your text vertically on the page.

Step 6: Apply the Changes

Click "OK" to apply the changes and close the dialog box.
Your text should now be vertically centered in your Word document.

After you complete these actions, your text will be centered vertically on the page, creating a balanced and professional look for your document.

Tips for Vertically Aligning Text in Word

  • Always preview your document after aligning the text to ensure it looks as expected.
  • Use the "Print Layout" view to get an accurate representation of how your document will appear when printed.
  • Remember that vertical alignment affects the entire page, so consider how this will impact the overall layout of your document.
  • If you need different alignment for different sections, you can insert section breaks.
  • Experiment with the other vertical alignment options (Top, Justified, Bottom) to see which best suits your needs.

Frequently Asked Questions

Can I vertically align text in one section only?

Yes, you can insert section breaks to apply different vertical alignments to different sections.

What happens to the images when I vertically align text?

Images and other objects will also be aligned according to the vertical alignment setting.

Can I vertically align multiple pages at once?

Yes, the vertical alignment settings can be applied to the entire document or individual sections as needed.

Will the vertical alignment affect my header and footer?

No, headers and footers are not affected by the vertical alignment of the main body text.

Is it possible to use vertical alignment for tables in Word?

Yes, you can vertically align text within table cells using the cell alignment options.

Summary of Steps

  1. Open your Word Document.
  2. Access the Page Layout Tab.
  3. Open the Page Setup Dialog Box.
  4. Navigate to the Layout Tab.
  5. Select Vertical Alignment Option.
  6. Apply the Changes.


In conclusion, knowing how to vertically align text in Word can significantly enhance the design and readability of your documents. Whether you’re creating a formal report, designing a flyer, or simply wanting your text to look more centered, these steps will help you achieve that polished, professional look. Remember to experiment with different alignment options to see what works best for your specific document.

For further reading, check out other Word formatting tips and tricks that can save you time and improve your document’s appearance. Don’t hesitate to reach out with any questions or share your experiences with text alignment. Happy formatting!