Sending large files via Gmail without using Google Drive can be a bit tricky due to Gmail’s 25MB limit for attachments. However, there are ways to bypass this restriction by compressing files, using third-party services, or splitting the file into smaller parts. In this article, we’ll walk you through the steps to send large files directly through Gmail.
Step by Step Tutorial on How to Send Large Files Via Gmail Without Google Drive
Before jumping into the steps, let’s clarify what we’re aiming to achieve. We want to send a file larger than 25MB through Gmail without utilizing Google Drive. This can be useful when the recipient cannot access Google Drive or you prefer not to use it for personal reasons.
Step 1: Choose a File Compression Software
Choose a reliable file compression software to reduce the size of your large file.
File compression software can significantly reduce the size of your files, making them small enough to send via Gmail. There are many free options available online like 7-Zip or WinRAR.
Step 2: Compress the File
Use the chosen software to compress the file you want to send.
Compressing the file will create a new, smaller version of the original file. Remember, the compressed file should be below 25MB to be sent through Gmail.
Step 3: Attach the Compressed File to Your Email
Attach the compressed file to your email just as you would with any other file.
Click the paperclip icon in Gmail to attach your file. After attaching the compressed file, you should be able to send your email as usual.
After you’ve sent the email with the compressed file, the recipient will need to decompress the file to access the original content. This can usually be done with the same software you used to compress the file.
Tips for Sending Large Files Via Gmail Without Google Drive
- Consider splitting very large files into multiple compressed parts if they are still too big after compression.
- Ensure that the recipient has the necessary software to decompress the file.
- Take note of the file format after compression as some formats might not be compatible with the recipient’s system.
- Always double-check the size of the compressed file before attempting to send.
- If possible, clean up the file by removing any unnecessary data that might be adding to the size.
Frequently Asked Questions
What is the maximum file size for Gmail attachments?
Gmail allows attachments up to 25MB in size.
Can all file types be compressed?
Most file types can be compressed, but some, like already compressed .jpg images, might not see significant size reductions.
Is it safe to compress files?
Yes, compressing files is a common and safe practice. However, always use reputable compression software to avoid any security risks.
Will compressing a file reduce its quality?
For most files, compression will not affect the quality. However, certain media files might lose some quality when compressed to a very low size.
Can I send a folder via Gmail without using Google Drive?
Yes, you can compress the entire folder into a single file and then attach it to your email.
Summary
- Choose and download file compression software.
- Compress the file.
- Attach and send the compressed file via Gmail.
Conclusion
Sending large files through Gmail doesn’t have to be a hassle, even if you’re not using Google Drive. With a few simple steps—choosing a good compression software, compressing the file, and attaching it to an email—you can send files much larger than Gmail’s default limit. Always remember to ensure that your recipient can decompress the file on their end and be aware of the file size limitations to avoid any delivery issues. So, next time you need to send a large file via Gmail without Google Drive, give these methods a try and keep the communication flowing without interruption.
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.