How to Make a Label Template in Word: A Step-by-Step Guide

Creating a label template in Word is a straightforward process that can save you a lot of time, especially if you need to print multiple labels. First, you’ll select a label template from Word’s pre-loaded options. Then, customize your labels with the text or images you need. Finally, save and print your template. Follow along for a simple guide to creating your label template in Word.

How to Make a Label Template in Word

Creating a label template in Word involves selecting a template, customizing it, and saving it for future use. Follow these steps to create your own label template quickly and easily.

Step 1: Open Microsoft Word

To begin, open Microsoft Word on your computer.

Opening Word is as simple as clicking on the Word icon on your desktop or searching for it in your start menu. Once it’s open, you’ll be ready to dive into the label-making process.

Step 2: Go to the Mailing Tab

Once Word is open, go to the "Mailings" tab located at the top of the screen.

The "Mailings" tab is where you’ll find all the tools necessary for label creation. It’s like your control center for this task.

Step 3: Click on Labels

In the "Mailings" tab, click on the "Labels" button.

This will open up a new window where you can start configuring your labels. It’s like opening a new chapter in your label-making journey.

Step 4: Click on Options

In the Labels window, click on the "Options" button.

The Options button is your gateway to selecting the type of label you want to create. It’s like choosing the specific design for your canvas.

Step 5: Select Your Label Type

Choose your label type from the list provided and click "OK."

Here, you’ll see a variety of label options, from Avery to generic types. Pick the one that matches your needs. It’s like picking the right tool for a job.

Step 6: Click on New Document

After selecting your label type, click on "New Document."

This action will generate a new Word document formatted with your selected label template. It’s like unrolling a blank canvas ready for your creativity.

Step 7: Customize Your Labels

Edit the labels in the new document with your desired text or images.

Feel free to add names, addresses, or any relevant information. You can even insert images to make your labels more visually appealing. Your creativity is the only limit here.

Step 8: Save Your Template

Save your document as a template for future use.

By saving it, you ensure that you won’t have to go through the setup process again. It’s like storing a reusable stencil for future projects.

Step 9: Print Your Labels

Finally, go to the "File" menu, click "Print," and choose your printer.

Make sure your printer settings match the label paper you are using. This final step will bring your digital labels into the physical world.

After completing all these steps, you’ll have a customized label template ready to be printed and used whenever you need it.

Tips for Making a Label Template in Word

  • Always use high-quality label paper to ensure the best results.
  • Test print a few labels on regular paper before using label paper to avoid wastage.
  • Save multiple versions of your template for different uses.
  • Utilize Word’s text and image formatting tools to enhance the appearance of your labels.
  • Regularly update your templates to keep information current.

Frequently Asked Questions

How do I adjust the margins on my label template?

You can adjust the margins through the "Layout" tab or the "Page Setup" options to ensure everything fits perfectly.

Can I add images to my label template?

Yes, you can easily insert images by clicking on the "Insert" tab and selecting "Pictures."

What if my labels don’t align properly when printed?

Check your printer settings and make sure you are using the correct label type. Sometimes, slight adjustments in the margins can solve alignment issues.

Is there a way to create different types of labels in one document?

Currently, Word doesn’t support creating multiple label types in one document. You will need separate documents for different label types.

Can I share my label template with others?

Yes, you can email or share the template file, and others can open it in their version of Word.


  1. Open Microsoft Word.
  2. Go to the Mailing Tab.
  3. Click on Labels.
  4. Click on Options.
  5. Select Your Label Type.
  6. Click on New Document.
  7. Customize Your Labels.
  8. Save Your Template.
  9. Print Your Labels.


And there you have it—a quick and easy guide on how to make a label template in Word. By following these simple steps, you can create professional-looking labels in no time. Labels might seem like a minor detail, but they can make a big difference in staying organized, whether you’re labeling files, jars, or anything else.

Don’t hesitate to explore Word’s various formatting tools to make your labels visually appealing. Remember, the key to mastering any task is practice. The more you use and customize your templates, the more efficient you’ll become.

For more detailed guides on other Word features, feel free to explore additional resources or reach out for further assistance. Happy labeling!