How to Create Mailing Labels in Word: A Step-by-Step Guide for Beginners

Creating mailing labels in Word is a piece of cake. All you need to do is set up your label format, enter your addresses, and print them. With these simple steps, you’ll be on your way to making professional-looking labels in no time.

How to Create Mailing Labels in Word

This guide will walk you through creating mailing labels in Word, from setting up your label template to printing out your labels. Follow these steps, and you’ll have your mailing labels ready before you know it!

Step 1: Open Microsoft Word

First, open Microsoft Word on your computer.

Once Word is open, you’re ready to start creating your mailing labels. It’s always a good idea to ensure you have the latest version of Word for the best experience.

Step 2: Go to the "Mailings" Tab

Next, navigate to the "Mailings" tab on the ribbon at the top.

The "Mailings" tab houses all the features you need for creating mailing labels. It’s like your control center for this task.

Step 3: Click "Labels"

In the "Mailings" tab, click on the "Labels" button in the Create group.

The Labels dialog box will pop up. This is where you’ll configure your label settings and input your addresses.

Step 4: Click "Options"

Within the Labels dialog box, click the "Options" button to set your label type.

This will open another dialog box where you can choose your label vendor and product number. Make sure to select the correct label type to match your physical labels.

Step 5: Select Your Label Vendor and Product Number

Choose your label vendor from the Label vendors drop-down list and select your product number.

Match the label vendor and product number with the ones you have. This ensures your labels print correctly.

Step 6: Click "OK"

After selecting your label vendor and product number, click "OK" to confirm.

You’ll be taken back to the Labels dialog box, where you can see your label settings.

Step 7: Type Your Address or Click "New Document"

Enter the address you want on your labels or click "New Document" to create a sheet of blank labels.

If you’re entering addresses, you can type them directly in the Address box. If you prefer to work on a full sheet, clicking "New Document" will give you a blank label template.

Step 8: Format Your Labels

Format your labels as needed using the formatting tools in Word.

You can change fonts, sizes, and other formatting options to make your labels look just how you want them.

Step 9: Save and Print

Finally, save your document and print your labels.

Make sure your printer is loaded with the label sheets and hit print. Voila, your mailing labels are ready!

After completing these steps, you’ll have a set of freshly printed mailing labels ready to use. Whether you’re sending invitations, holiday cards, or business correspondence, these labels will add a professional touch.

Tips for Creating Mailing Labels in Word

  • Always double-check your label size and format before printing to avoid wasting label sheets.
  • Use a clear and legible font to ensure addresses are easy to read.
  • Test print on a regular sheet of paper to ensure alignment before using actual labels.
  • Save your label template for future use to save time.
  • Keep your address list updated to make label creation quicker and easier.

Frequently Asked Questions

How do I know which label vendor to choose?

Look at the packaging of your label sheets. The vendor and product number are usually listed there.

Can I use different fonts and colors on my labels?

Yes, you can customize the fonts, sizes, and colors to fit your style.

What if my labels aren’t aligning correctly?

Try printing on a regular sheet of paper first to check alignment. Adjust your settings if needed.

Can I save my label template for future use?

Absolutely! Save it as a Word document, and you can reuse it whenever you need more labels.

Is it possible to import addresses from Excel?

Yes, you can use the Mail Merge feature in Word to import addresses from an Excel spreadsheet.


  1. Open Microsoft Word.
  2. Go to the "Mailings" tab.
  3. Click "Labels."
  4. Click "Options."
  5. Select your label vendor and product number.
  6. Click "OK."
  7. Type your address or click "New Document."
  8. Format your labels.
  9. Save and print.


Creating mailing labels in Word doesn’t have to be a headache. With just a few simple steps, you can quickly set up and print professional-looking labels for any occasion.

Whether you’re sending out wedding invitations, holiday cards, or business mail, having the right labels can make a big difference.

Remember to double-check your settings, test print when necessary, and save your templates for future use. By following this guide, you’ll be well on your way to mastering the art of mailing label creation in Word.

Now that you’re equipped with the know-how, what are you waiting for? Get started on your labels today!