To print 30 different labels on one sheet in Word, use a 30-label template such as Avery 5160. Go to Mailings > Labels, click Options, choose Avery US Letter and product number 5160 (or your label’s number), and click OK. Leave the address box empty and click New Document. Word opens a page laid out as a 3-by-10 table, one cell per label, where you can type a different address or name in each label and then print.
If your addresses are already in a spreadsheet, use mail merge instead to fill all 30 labels automatically. Both methods are below.
Method 1: Type different text in each label
- Open Word and create a blank document.
- Click Mailings > Labels.
- Click Options.
- Under Label vendors, choose Avery US Letter (or your brand).
- Under Product number, select 5160 or the number printed on your label package. 5160 labels are 1 inch by 2-5/8 inches, 30 per sheet.
- Click OK.
- Make sure the address box is empty and Full page of the same label is selected, then click New Document.
- Type the text for each label in its cell. Press Tab to move to the next label.
- Save the document so you can reuse it.
Show the label outlines
If you can’t see where each label is, click inside the table, open the table Layout tab, and click View Gridlines. Gridlines show on screen but don’t print.
Method 2: Mail merge 30 different addresses
- Put your addresses in Excel with headers such as Name, Street, City, State and ZIP.
- In Word, click Mailings > Start Mail Merge > Labels, choose your label vendor and product number, and click OK.
- Click Select Recipients > Use an Existing List and choose the Excel file and sheet.
- In the first label, click Address Block or insert fields one at a time with Insert Merge Field.
- Click Update Labels to copy the layout to all labels.
- Click Preview Results to check them.
- Click Finish & Merge > Edit Individual Documents to create the final labels, then print.
Print a test sheet first
Print one page on plain paper, hold it against a label sheet up to the light, and check that the text lines up with the labels. If it’s off, adjust in Mailings > Labels > Options > Details, or check that your printer isn’t scaling the page (“Fit to page” off, 100% scale).
Common 30-label sheets
| Product | Label size | Layout |
|---|---|---|
| Avery 5160 | 1″ x 2-5/8″ | 3 columns x 10 rows |
| Avery 8160 (inkjet) | 1″ x 2-5/8″ | 3 x 10 |
| Avery 5260 | 1″ x 2-5/8″ | 3 x 10 |
| Generic “30 per sheet” address labels | Usually 1″ x 2-5/8″ | 3 x 10, compatible with 5160 |
Tips
- Use a font size of 10 to 12 points so addresses fit on three or four lines.
- Reduce paragraph spacing to 0 if text runs onto a second line unexpectedly.
- Feed label sheets in the direction your printer manual recommends, and print one sheet at a time to avoid jams.
Related: mail merge Avery labels in Word.
Related: create a label template in Word.
Frequently asked questions
Why are my labels misaligned?
The wrong product number is selected, or the printer is scaling the page. Pick the exact label number and print at 100%.
Can I add a logo to each label?
Yes. Insert a small picture in the first label, set wrapping to In Line with Text, and copy it to the other labels or use Update Labels in mail merge.
Can I print just some of the 30 labels?
Yes. Leave unused label cells blank and print, then reuse the sheet’s remaining labels later by starting from the next empty position.
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.