How to Highlight Text in Word: A Step-by-Step Guide for Beginners

How to Highlight Text in Word

Highlighting text in Microsoft Word is a straightforward task. Simply select the text you want to highlight, then click the Highlight button on the Home tab, and choose a color from the drop-down menu. Voila! Your text is now highlighted. This helps make important information stand out in your document.

Step-by-Step Tutorial on How to Highlight Text in Word

In this section, we’ll break down the simple steps to highlight text in Word. By following these steps, you’ll learn how to emphasize key parts of your document effortlessly.

Step 1: Open Your Document

First, open Microsoft Word and load the document where you want to highlight text.
When you start by opening your document, it ensures you are ready to begin. Make sure you have saved your work before making any changes.

Step 2: Select the Text

Click and drag your mouse over the text you wish to highlight.
Selecting the text is crucial because it tells Word exactly which part of the document you want to emphasize. Be precise to avoid highlighting unnecessary sections.

Step 3: Go to the Home Tab

Navigate to the Home tab in the top menu.
The Home tab houses most of the basic formatting tools you’ll need, including the Highlight button. It’s like the central hub for document formatting.

Step 4: Click the Highlight Button

In the Home tab, locate the Highlight button and click it. It looks like a marker icon.
Clicking this button activates the highlighting feature. It’s a quick way to draw attention to important text.

Step 5: Choose a Color

Select a color from the drop-down menu that appears.
Choosing the right color is important. Different colors can signify different levels of importance or different categories of information. Pick one that suits your needs.

Once you’ve completed these steps, your selected text will be highlighted in the color you chose. Your document will now have important information that stands out, making it easier to find and read.

Tips for Highlighting Text in Word

Here are some tips to make the most out of the highlighting feature in Microsoft Word:

  • Use Different Colors: Employ various colors for different types of information.
  • Highlight Sparingly: Only highlight the most important parts to avoid clutter.
  • Consistency is Key: Stick to a consistent highlighting scheme throughout your document.
  • Use Custom Colors: If the preset colors don’t suit you, create custom colors.
  • Keyboard Shortcut: Use Alt + H + I to open the highlight menu quickly.

Frequently Asked Questions

How do I remove highlighting?

Select the highlighted text, click the Highlight button, and choose "No Color."

Can I highlight multiple sections at once?

Yes, by holding the Ctrl key and selecting multiple sections, you can highlight them all at once.

What if the highlight button is greyed out?

This usually means no text is selected. Make sure you have text selected before trying to highlight.

Can I change the default highlight color?

No, Word does not allow you to change the default highlight color, but you can quickly select a different color each time.

Is there a way to search for highlighted text?

Yes, use the advanced search options to look for highlighted text specifically.


  1. Open Your Document.
  2. Select the Text.
  3. Go to the Home Tab.
  4. Click the Highlight Button.
  5. Choose a Color.


Highlighting text in Word is a simple yet powerful tool to make your documents clearer and more organized. Whether you’re preparing a report, a study guide, or just organizing your notes, knowing how to highlight text effectively can greatly enhance your productivity.

Remember to use colors wisely to maintain readability. While it’s tempting to highlight everything, restraint is key. Too much highlighting can make a document look cluttered and overwhelming. Stick to highlighting only the most crucial points.

For those wanting to explore more, delve into custom colors and advanced search options to find highlighted text. Microsoft Word offers a range of features to make your work easier and more efficient.

So, next time you need to make important information stand out, you’ll know exactly what to do. Happy highlighting!