How to Draw a Text Box in Word: A Step-by-Step Guide for Beginners

Drawing a text box in Microsoft Word is a simple task that can greatly enhance your document’s layout and design. By following a few straightforward steps, you’ll be able to insert a text box, customize its appearance, and place it exactly where you want on your page. This quick guide will walk you through the process.

How to Draw a Text Box in Word

Adding a text box to your Word document can help highlight important information, create callouts, or simply improve the overall look of your work. Follow these steps to draw a text box in Word.

Step 1: Open Microsoft Word

Make sure Microsoft Word is open and you have the document where you want to add a text box.

First things first, let’s get Word ready. Open up the document you’re working on, or start a new one if this is a fresh project. Ready? Great, let’s move on.

Step 2: Click on the "Insert" Tab

Navigate to the "Insert" tab located on the ribbon at the top of the screen.

The "Insert" tab is your gateway to adding all sorts of elements to your document. From pictures to charts, this is where the magic happens. For now, focus on the text box option.

Step 3: Select "Text Box" from the Menu

In the "Insert" tab, find and click on the "Text Box" option.

Here you’ll see several predefined text box styles. If you want something quick and easy, go ahead and choose one from the dropdown.

Step 4: Draw Your Text Box

After clicking "Text Box," your cursor will change. Click and drag on your document to draw the text box to your desired size.

This is where you get to play around a bit. Click and drag to draw the box, and don’t worry if it’s not perfect – you can always adjust the size later.

Step 5: Customize Your Text Box

Once your text box is drawn, you can customize it. Change the font, size, color, and even the border by using the formatting tools.

Now you can make your text box look exactly how you want it. Whether you’re changing the font, adjusting the border, or adding some color, the formatting options are all there for you to explore.

After completing these steps, your text box will be added to the document, and you can start typing in it immediately. It’s that simple!

Tips for Drawing a Text Box in Word

  • Keep it Simple: Sometimes less is more. Stick to a clean and straightforward design for a professional look.
  • Use Predefined Styles: If you’re in a hurry, use the predefined text box styles for a quick and polished appearance.
  • Resize Easily: You can always click on the text box and drag the corners to resize it as needed.
  • Play with Colors: Use the fill color and border options to make your text box stand out.
  • Alignment Matters: Make sure your text box aligns well with other elements in your document for a cohesive look.

Frequently Asked Questions

How do I move a text box in Word?

Click on the text box to select it, then click and drag it to your desired location.

Can I change the shape of the text box?

Yes, you can change the shape by right-clicking the text box, selecting "Format Shape," and choosing a different shape under the "Shape Options."

How do I delete a text box?

Click on the border of the text box to select it, then press the "Delete" key on your keyboard.

Can I add text effects to the text inside the box?

Absolutely! Select the text within the text box, and use the "Text Effects" options found in the "Format" tab.

Is it possible to layer text boxes?

Yes, you can layer multiple text boxes by adjusting the "Bring Forward" or "Send Backward" options under the "Arrange" group in the "Format" tab.


  1. Step 1: Open Microsoft Word
  2. Step 2: Click on the "Insert" Tab
  3. Step 3: Select "Text Box" from the Menu
  4. Step 4: Draw Your Text Box
  5. Step 5: Customize Your Text Box


So there you have it – a quick and easy guide on how to draw a text box in Word. Adding a text box can bring attention to important information and make your document more visually appealing. Whether you’re working on a school project, a business report, or a personal document, these simple steps will help you add and customize text boxes effortlessly.

For further reading, consider exploring more advanced formatting options in Word, such as adding images within text boxes or linking multiple text boxes together. Remember, practice makes perfect, so don’t hesitate to experiment with different styles and features.

Go ahead, open up Word, and start enhancing your documents today. Once you get the hang of it, you’ll find that the possibilities are endless!