How to Make a Text Box in Word: A Step-by-Step Guide for Beginners

Creating a text box in Word is a straightforward process that can enhance your document’s layout. By following a few simple steps, you’ll be able to add, customize, and position a text box anywhere in your Word document. Whether you’re working on a school project, a professional report, or a creative piece, this guide will walk you through the process.

How to Make a Text Box in Word

In this section, we’ll guide you through the steps to add a text box in Microsoft Word. This feature allows you to insert text in a designated area and can be especially useful for emphasizing specific points or adding stylish text elements to your document.

Step 1: Go to the Insert Tab

First, navigate to the "Insert" tab at the top of your Word document.

The "Insert" tab is a command center for adding various elements to your document, such as images, tables, and, of course, text boxes.

Step 2: Click on the Text Box Button

Next, click on the "Text Box" button. It’s usually located within the "Text" group.

When you click this button, a drop-down menu will appear with different text box styles. You can choose a preformatted option or draw your own custom text box.

Step 3: Select the Text Box Type

Select your preferred text box style from the drop-down menu.

Selecting a style will automatically insert a text box into your document. If you choose to draw your own, your cursor will change to a crosshair, allowing you to draw the box to your desired size.

Step 4: Customize the Text Box

Click inside the text box to start typing and use the formatting tools to customize font, size, color, and alignment.

You can also resize and move the text box by clicking and dragging its corners or edges. Additionally, Word provides a range of design options to further enhance the look of your text box.

Step 5: Position the Text Box

Drag the text box to your desired location within the document.

Text boxes are versatile and can be placed anywhere on the page. You can also use the "Wrap Text" options to control how the text around the box behaves, ensuring your document looks just how you want it.

After you complete these steps, your text box will be inserted into your document, ready for use. You can add multiple text boxes, customize them individually, and enhance your document’s visual appeal.

Tips for Making a Text Box in Word

  • Experiment with Styles: Don’t hesitate to try different preformatted text box styles to see which fits best.
  • Use Wrap Text Options: These options can help integrate your text box seamlessly with the rest of your content.
  • Customize Borders and Shading: Enhance your text box appearance with borders and shading for a more professional look.
  • Keyboard Shortcuts: Use shortcuts like Ctrl + X (Cut), Ctrl + C (Copy), and Ctrl + V (Paste) to quickly move text boxes around.
  • Group Text Boxes: If you have multiple text boxes, you can group them together for easier manipulation.

Frequently Asked Questions

Can I add images inside a text box?

Yes, you can insert images into a text box by clicking inside the box and using the "Insert" tab to add your image.

How do I delete a text box?

Click on the text box border to select it, then press the "Delete" key on your keyboard.

Can I link text boxes together?

Yes, you can link text boxes so text flows from one to another. Use the "Create Link" option in the "Text" group under the "Format" tab.

How do I change the shape of a text box?

Select the text box, then go to the "Format" tab and choose a new shape from the "Change Shape" menu.

Is it possible to rotate a text box?

Yes, select the text box and use the rotation handle at the top to rotate it to your desired angle.


  1. Go to the Insert tab.
  2. Click on the Text Box button.
  3. Select the text box type.
  4. Customize the text box.
  5. Position the text box.


Creating a text box in Word is a fantastic way to make your documents more dynamic and visually appealing. By following the simple steps outlined in this guide, you can easily insert and customize text boxes to suit your needs. Whether you’re looking to highlight important information, add a creative touch, or organize your content effectively, text boxes offer a versatile solution.

Don’t stop here! Experiment with different styles and formatting options to see what works best for your project. And remember, mastering these small techniques can significantly improve the readability and professionalism of your documents.

Happy editing, and may your Word documents always look sharp and engaging!