How to Do Page Numbers in Word: A Step-by-Step Guide for Beginners

How to Do Page Numbers in Word

Adding page numbers in Word is a straightforward process that helps to organize your document. You need to insert page numbers, choose their position, and format them to match your document style. In just a few simple steps, your pages will be numbered and ready for a professional presentation.

How to Do Page Numbers in Word

To make your documents more organized and professional, follow these steps to add page numbers in Word. These instructions will guide you through the process, ensuring that your pages are numbered correctly and look just the way you want them to.

Step 1: Open your Word document

First, open the Word document where you want to add page numbers.

Make sure your document is fully loaded, especially if it has multiple pages. This ensures that the page numbering will be applied correctly throughout the document.

Step 2: Go to the Insert tab

Click on the "Insert" tab at the top of the Word window.

The Insert tab is where you’ll find various tools for adding elements like tables, pictures, and yes, page numbers to your document.

Step 3: Click on Page Number

Under the Insert tab, find and click on "Page Number."

This will bring up a menu with several options for where you can place your page numbers.

Step 4: Choose the position and style

Select where you want the page numbers to appear (top of the page, bottom of the page, etc.) and choose a style.

Word provides various styles and positions to fit the layout and design of your document. Pick the one that best suits your needs.

Step 5: Format your page numbers

Click on "Format Page Numbers" to choose the numbering style and start number.

You can choose whether to use Arabic numerals (1, 2, 3) or Roman numerals (I, II, III), and you can also set the starting number if you need to.

Step 6: Click OK

Once you have made your selections, click "OK" to apply the page numbers.

Your document will now have page numbers in the position and style you chose.

Step 7: Save your document

Finally, save your document to ensure all changes are kept.

This step is crucial as it preserves your work and ensures that your page numbers remain in place.

After you complete these steps, your Word document will have neatly formatted page numbers. This will make it easier to reference specific pages and give your document a polished, professional look.

Tips for How to Do Page Numbers in Word

  • Double-check the position and style: Make sure the page numbers don’t overlap with any headers or footers.
  • Use different formats: For complex documents, consider using different numbering formats for different sections.
  • Exclude the first page: If you don’t want a page number on the title page, you can exclude it by selecting the “Different First Page” option.
  • Update automatically: If you make changes to your document, the page numbers will update automatically.
  • Consistency is key: Ensure that the style of your page numbers matches the rest of your document for a uniform look.

Frequently Asked Questions

How do I remove page numbers from specific pages?

To remove page numbers from specific pages, go to the page where you want to remove the number, open the header or footer by double-clicking, and delete the page number.

Can I start page numbering from a specific page?

Yes, you can start page numbering from a specific page by inserting a section break and formatting the page numbers to start from the desired page number.

How do I format page numbers differently in each section?

Insert section breaks to divide your document into sections. Then, format the page numbers in each section separately by unlinking the headers or footers from the previous section.

Can I add a prefix to my page numbers?

Yes, you can add a prefix to your page numbers by customizing the page number format under "Format Page Numbers" in the Insert tab.

How do I update page numbers if my document changes?

Word updates page numbers automatically as you add or remove pages. Just make sure to save your document after making changes.


  1. Open your Word document.
  2. Go to the Insert tab.
  3. Click on Page Number.
  4. Choose the position and style.
  5. Format your page numbers.
  6. Click OK.
  7. Save your document.


Knowing how to do page numbers in Word is an essential skill that can make your documents look more professional and organized. With just a few clicks, you can insert, format, and customize page numbers to suit any document’s needs. Whether you’re working on a school report, a business proposal, or a lengthy manuscript, properly numbered pages make it easier for your readers to navigate and reference your work.

If you found this guide helpful, consider exploring other Word features to enhance your documents even further. For instance, you might want to learn about adding headers and footers or using templates to save time. Experimenting with these tools can make your Word experience smoother and more efficient.

Finally, if you ever run into trouble, Microsoft’s support website is a great resource to find solutions to common problems. Happy document editing!