How to Create Columns in Word: A Step-by-Step Guide for Beginners

How to Create Columns in Word

Creating columns in Microsoft Word can make your documents look more organized and professional. Whether you’re working on newsletters, articles, or brochures, dividing your text into columns is quite simple. In just a few quick steps, you can transform a plain document into a visually appealing layout. Here’s a quick overview: open Word, highlight your text, navigate to the "Layout" tab, and select the "Columns" option to choose your desired column format.

How to Create Columns in Word

Creating columns in Word will help you arrange your text in a multi-column layout. Follow these steps to achieve a polished look.

Step 1: Open Word

First, open Microsoft Word on your computer.

Ensure you have a document ready where you want to add columns. This can be a new document or an existing one.

Step 2: Highlight Text

Step 2: Highlight the text you want to format into columns.

Click and drag your mouse over the text to select it. If you want the entire document in columns, you can skip this step.

Step 3: Navigate to the "Layout" Tab

Step 3: Go to the "Layout" tab at the top of the screen.

The "Layout" tab is where you find options to adjust your document’s structure, including columns.

Step 4: Select "Columns"

Step 4: Click on the "Columns" button in the Layout tab.

A dropdown menu will appear, presenting various column options such as one, two, three, left, and right.

Step 5: Choose Your Column Format

Step 5: Choose the desired column format from the dropdown options.

You can select the number of columns you need. For more customization, select "More Columns."

Step 6: Adjust Column Settings (Optional)

Step 6: Adjust settings in the "More Columns" dialog box if necessary.

Here, you can set the number of columns, spacing, and apply them to specific parts of your document.

After you follow these steps, your text will be neatly divided into columns. This makes your content easier to read and more engaging.

Tips for Creating Columns in Word

  • Use the "More Columns" Option: For advanced settings, like different column widths, use the "More Columns" option in the dropdown menu.
  • Balance Columns: Ensure all columns are evenly balanced for a cleaner look; this can be adjusted in the "More Columns" dialog.
  • Add Column Breaks: To control where a column ends and the next begins, insert column breaks by going to "Breaks" in the Layout tab.
  • Preview Changes: Always use the "Print Preview" to see how your document looks before finalizing.
  • Adjust Margins: Make sure your margins are appropriate to avoid overcrowding in columns.

Frequently Asked Questions about Creating Columns in Word

How do I remove columns in Word?

To remove columns, highlight your text, go back to the "Columns" dropdown, and select "One." This reverts your text to a single-column format.

Can I create columns in only part of a document?

Yes, you can highlight the specific text you want in columns and apply the column settings to just that portion.

How do I adjust the width of columns?

Use the "More Columns" option in the "Columns" dropdown to manually adjust the width and spacing of each column.

Can I add a line between columns?

Yes, in the "More Columns" dialog box, check the "Line between" option to add a vertical line between your columns.

How do I balance text across columns?

To balance text, insert a continuous section break at the end of your text. This forces Word to evenly distribute the text across columns.


  1. Open Word.
  2. Highlight Text.
  3. Navigate to the "Layout" Tab.
  4. Select "Columns."
  5. Choose Your Column Format.
  6. Adjust Column Settings (Optional).


Mastering how to create columns in Word can greatly enhance the aesthetic and readability of your documents. This skill is essential for anyone looking to produce professional-looking articles, newsletters, or reports. By following the steps outlined above, you can easily switch between different column formats and fine-tune them to your liking.

Don’t hesitate to experiment with different column settings to find what best suits your document’s needs. For further reading, you might explore more advanced features like adding graphics or using column breaks for precise control. Give it a try, and watch how columns can transform your plain text into a polished and engaging layout!