How to Change All Caps to Lowercase in Word: A Simple Step-by-Step Guide

Changing all caps to lowercase in Word can be a lifesaver, especially when you’ve accidentally left the Caps Lock on, or received a document in ALL CAPS. To change text from all caps to lowercase, simply use Microsoft Word’s built-in features. With just a few clicks, you can convert any text to the desired case format. Below are the steps and some helpful tips to make the process smooth and efficient.

How to Change All Caps to Lowercase in Word

In this section, we’ll walk through converting text from all caps to lowercase in Microsoft Word. Follow these steps to transform your text with ease.

Step 1: Select the Text

First, highlight the text you want to change.

To do this, click and drag your mouse over the text, or hold the Shift key and use the arrow keys to select the text. Make sure that every character you want to change is selected.

Step 2: Navigate to the Home Tab

Next, go to the Home tab on the Ribbon at the top of the screen.

The Ribbon contains various formatting tools. The Home tab is where you’ll find the options needed to change text case.

Step 3: Click on the Change Case Button

Now, find the ‘Change Case’ button in the Font group.

This button looks like an "Aa" icon. Clicking it will open a dropdown menu with several case options.

Step 4: Select ‘lowercase’ from the Dropdown Menu

From the dropdown menu, click on the ‘lowercase’ option.

This will immediately convert all the selected text to lowercase. Word will change the case of each character accordingly.

Step 5: Review Your Text

Lastly, review your text to ensure it’s in the correct case.

Sometimes, you might need to manually adjust certain words, especially proper nouns or acronyms, to maintain correct formatting.

After completing these steps, your text will be entirely in lowercase. It’s a simple and quick way to fix unwanted all caps text.

Tips for Changing All Caps to Lowercase in Word

Here are some additional tips to make the process even easier:

  • If you frequently need to change text case, use the Shift + F3 shortcut. This toggles between lowercase, uppercase, and sentence case.
  • For large documents, it might be easier to use Word’s ‘Find and Replace’ feature to locate all caps text.
  • You can also use the ‘Format Painter’ tool to apply lowercase formatting to other parts of your document.
  • When working with proper nouns or acronyms, be prepared to review and manually adjust them after changing the case.
  • If you’re unsure about the case-changing tool, practice on a copy of your document first.

Frequently Asked Questions

Can I change just part of a sentence to lowercase?

Absolutely! Just select the specific words or phrases you want to convert, and follow the same steps.

Will this affect any formatting in my document?

No, changing the case of your text won’t alter any other formatting like font size, color, or style.

Is there a way to revert the text back to all caps if needed?

Yes, by using the same ‘Change Case’ button, you can switch back to uppercase if you change your mind.

Can I use this feature in other versions of Word?

Yes, the ‘Change Case’ feature is available in most versions of Microsoft Word, although the exact location might vary slightly.

What if I want sentence case instead of lowercase?

You can select ‘Sentence case’ from the same dropdown menu to capitalize the first letter of each sentence.


  1. Select the text.
  2. Navigate to the Home tab.
  3. Click on the Change Case button.
  4. Select ‘lowercase’ from the dropdown menu.
  5. Review your text.


Changing all caps to lowercase in Word is a straightforward process that can save you a lot of hassle. Whether you’re working on a school assignment, a professional document, or just some casual writing, knowing how to quickly adjust text case is a handy skill.

Just remember to select your text, navigate to the Home tab, use the Change Case button, and choose lowercase. It’s always a good idea to review your text afterward to ensure everything looks perfect.

If you found this guide helpful, consider exploring other Word features to enhance your document formatting skills. Happy editing!