How to Capitalize Each Word in Excel: A Step-by-Step Guide

For anyone looking to capitalize each word in Excel, the process is quite simple. By using a few straightforward functions, you can transform your text into title case where every word starts with a capital letter. Follow these steps, and you’ll be a pro at it in no time!

How to Capitalize Each Word in Excel

These steps will guide you through capitalizing each word in a cell or range of cells in Excel. By the end, your text will look neat and professional, with each word beginning with a capital letter.

Step 1: Open Excel

The first thing you need to do is open your Excel workbook where the text you want to change is located.

Having the workbook open ensures you’re ready to make the necessary changes without any delays.

Step 2: Select the Cells

Next, select the cells that contain the text you want to capitalize.

Click and drag your mouse over the cells, or use the Shift key and arrow keys to select the range.

Step 3: Insert a New Column

Now, insert a new column next to the cells you selected. This will be where your capitalized text will go.

Right-click the column header next to your selected cells and choose "Insert" to create a new blank column.

Step 4: Enter the Formula

In the first cell of the new column, enter the formula: =PROPER(A1), where A1 is the cell with your text.

The PROPER function changes the first letter of each word to uppercase.

Step 5: Copy the Formula Down

Copy the formula down the entire column to apply it to all the cells.

Click the small square at the bottom-right corner of the cell with the formula and drag it down to fill the column.

Step 6: Copy and Paste as Values

Finally, copy the new column and paste it back into the original column as values.

Right-click the new column, select "Copy," then right-click the original column and choose "Paste Special" > "Values."

After completing these steps, your text will have each word capitalized, giving it a polished and professional appearance.

Tips for Capitalizing Each Word in Excel

  • Use the PROPER function to capitalize each word effectively.
  • Always insert a new column first to avoid overwriting your original data.
  • Check for exceptions: Sometimes proper nouns or acronyms might need manual adjustment.
  • Use "Paste Special" > "Values" to ensure only the text is pasted, not the formula.
  • Be aware that the PROPER function may not handle all punctuation correctly.

Frequently Asked Questions

Can I use the PROPER function on multiple columns at once?

Yes, you can apply the PROPER function to multiple columns by selecting the entire range before dragging the fill handle down.

What if my text contains acronyms?

The PROPER function will capitalize the first letter of each acronym; you might need to manually adjust acronyms afterward.

How can I avoid overwriting my original data?

Always work in a new column initially to avoid any risk of overwriting your original data.

Does this work in older versions of Excel?

Yes, the PROPER function is available in all versions of Excel, including older ones like Excel 2007.

Can I automate this process with a macro?

Absolutely, you can record a macro to automate the process if you find yourself needing to do this frequently.


  1. Open Excel.
  2. Select the cells.
  3. Insert a new column.
  4. Enter the formula.
  5. Copy the formula down.
  6. Copy and paste as values.


Capitalizing each word in Excel is a simple yet powerful way to ensure your data looks clean and professional. By following these easy steps, you can transform any text into title case with minimal effort. Remember, using the PROPER function is key to this process, and a little practice will make you proficient.

If you find yourself frequently needing to capitalize text, consider creating a macro to save even more time. Also, always be mindful of special cases like acronyms or proper nouns that may require manual adjustment.

For further reading, you might explore other text functions in Excel, such as UPPER, LOWER, and CONCATENATE, to see how they can help you manipulate text data efficiently.

Happy Excel-ing!