How to Make Quotation in Word: A Step-by-Step Guide for Beginners

Creating quotations in Microsoft Word is straightforward. First, open your Word document and click where you want to place the quotation. Next, go to the "References" tab, select "Insert Citation," choose “Add New Source,” and fill in the necessary details. Once done, your quotation will appear in your document, formatted according to the style you’ve chosen.

Step-by-Step Tutorial on How to Make Quotations in Word

Creating a properly formatted quotation in Microsoft Word involves just a few steps. Follow these instructions to add quotations with ease.

Step 1: Open Your Word Document

First, open the Word document where you want to insert your quotation.

Make sure your document is saved to avoid losing any information. If you’re starting from scratch, this is the time to set up your document.

Step 2: Click Where You Want to Place the Quotation

Second, click on the location in your document where you want the quotation to appear.

Ensure the cursor is blinking in the exact spot you want your citation. This helps you avoid placing the quotation in the wrong section.

Step 3: Go to the "References" Tab

Next, navigate to the "References" tab at the top of Word.

The "References" tab contains all the tools needed for adding citations, footnotes, and more.

Step 4: Select "Insert Citation"

Under the "References" tab, click on "Insert Citation."

This will open a dropdown menu where you can choose to add a new source or select an existing one.

Step 5: Choose “Add New Source”

Click on “Add New Source” from the dropdown menu.

A new window will pop up asking for the details of your source. Fill in the required fields such as Author, Title, Year, etc.

Step 6: Fill in the Necessary Details

Fill in all the necessary details for your source in the appropriate fields.

Make sure all information is accurate as this will be reflected in your citation.

Step 7: Click "OK"

After filling in the details, click "OK."

Your quotation will now appear in your document, formatted according to the style you’ve chosen (APA, MLA, etc.).

Once these steps are completed, your properly formatted quotation will be inserted into your document. This makes it easier for readers to see the sources you’ve used.

Tips on How to Make Quotations in Word

To ensure you get the most out of Microsoft Word’s citation feature, consider these tips:

  • Regularly update your sources to ensure accuracy.
  • Use the citation tools in the “References” tab to manage all your sources efficiently.
  • Choose the correct citation style (APA, MLA, Chicago, etc.) based on your needs.
  • Double-check the filled details in the "Add New Source" form to avoid mistakes.
  • Use the "Manage Sources" option to keep track of all the citations in your document.

Frequently Asked Questions on How to Make Quotations in Word

How do I change the citation style?

Go to the "References" tab, find the "Style" dropdown menu, and select your desired citation style (e.g., APA, MLA, Chicago).

Can I edit a source after adding it?

Yes, click "Manage Sources" under the "References" tab, select the source, and click "Edit."

What if I need to add multiple citations?

After inserting one citation, simply repeat the process for additional sources. You can then group multiple citations together.

How do I remove a citation?

Click on the citation in your text, and press the "Delete" key. The citation will be removed, but the source will still remain in your list.

Why isn’t my citation appearing correctly?

Double-check the details entered in the "Add New Source" window and ensure you’ve selected the correct citation style.


  1. Open Your Word Document
  2. Click Where You Want to Place the Quotation
  3. Go to the "References" Tab
  4. Select "Insert Citation"
  5. Choose “Add New Source”
  6. Fill in the Necessary Details
  7. Click "OK"


Adding quotations in Microsoft Word is a simple yet powerful feature that can significantly streamline your writing process. Knowing how to properly insert and manage citations not only improves the credibility of your work but also saves you a ton of time. So, give it a try next time you’re working on an essay, report, or any document where citations are required.

For further reading, consider checking out Microsoft’s official documentation on the "References" tab and citation management. Now that you’re equipped with this knowledge, there’s no reason not to make your documents look as professional and polished as possible.