How to Insert Line Break in Word: A Step-by-Step Guide for Beginners

Inserting a line break in Microsoft Word is a simple task that can improve the readability of your document. A line break allows you to continue typing on a new line without starting a new paragraph, which is especially useful for formatting lists, poems, or addresses.

How to Insert Line Break in Word

In this section, you’ll learn the steps to insert a line break in Microsoft Word. By following these steps, you will be able to control the flow of text more precisely in your documents.

Step 1: Open Microsoft Word

Open the Word document where you want to insert the line break.

Before you can insert a line break, you need to have your document ready and opened in Microsoft Word. Make sure you have the section of text in mind where the line break is needed.

Step 2: Position the Cursor

Position your cursor at the point where you want the line break to occur.

Click on the exact spot in the text where you want the new line to begin. This tells Word where to insert the line break.

Step 3: Use the Keyboard Shortcut

Press Shift + Enter.

Holding the Shift key while pressing Enter inserts a line break instead of a paragraph break. This helps maintain the formatting and spacing of your document.

Step 4: Verify the Line Break

Check to ensure the line break appears where intended.

Look at your document to confirm that the text appears on a new line, but within the same paragraph. This ensures that the formatting is correct and that the line break has been successfully inserted.

After you complete these steps, you should see the text starting on a new line, but without the extra space that usually separates paragraphs. This makes your document look cleaner and more organized, especially for lists or addresses.

Tips for Inserting Line Break in Word

  1. Use line breaks for better readability in lists and addresses.
  2. Remember that a line break keeps text in the same paragraph, unlike a paragraph break.
  3. Practice using Shift + Enter to become more familiar with this handy shortcut.
  4. If your document has special formatting, check line breaks in Print Preview to ensure they appear correctly.
  5. If you need multiple line breaks, repeat the steps above as necessary.

Frequently Asked Questions

What is the difference between a line break and a paragraph break in Word?

A line break moves text to a new line without creating a new paragraph, whereas a paragraph break starts a new paragraph, adding extra space.

Can I insert multiple line breaks in a row?

Yes, you can insert multiple line breaks by pressing Shift + Enter multiple times.

Will a line break affect my document’s formatting?

A line break generally won’t affect your document’s formatting, but it’s always good to check in Print Preview to be sure.

Can I remove a line break once it’s inserted?

Yes, you can remove a line break by placing the cursor at the beginning of the new line and pressing the Backspace key.

Does the line break function work the same in all versions of Word?

Yes, the Shift + Enter shortcut for inserting line breaks works in most versions of Microsoft Word, but it’s always good to check if any settings have changed in newer versions.


  1. Open Microsoft Word.
  2. Position the cursor.
  3. Use the keyboard shortcut (Shift + Enter).
  4. Verify the line break.


Inserting a line break in Word is a straightforward process that can greatly enhance your document’s layout. By using the Shift + Enter shortcut, you can control the flow of your text, keep related text together within the same paragraph, and improve readability.

Remember to check how your document looks after inserting line breaks, especially if it has special formatting. This simple technique can make your lists, addresses, or any block of text look cleaner and more professional.

Now that you’ve mastered this small but mighty skill, you’re ready to create more polished and readable documents. Whether you’re creating a list, formatting a poem, or just trying to make your text look neater, knowing how to insert a line break in Word is a valuable trick to have up your sleeve.