How to Group in Word: A Step-by-Step Guide to Mastering the Skill

If you’ve ever worked on a document in Microsoft Word, you know how essential it can be to keep everything organized. One powerful feature in Word is the ability to group objects together. This allows you to move, format, or resize multiple items simultaneously. Here’s a quick rundown of how to group in Word: Select the objects you want to group, right-click, choose ‘Group’ from the context menu, and you’re done! Now, let’s dive into the details.

How to Group in Word

Grouping objects in Word helps you manage multiple items as a single entity. This is particularly useful for aligning images, shapes, and text boxes. Follow these steps to group objects in Word.

Step 1: Select the Objects

First, you need to select the objects you want to group.

To do this, click on the first object to select it. Then, hold down the Ctrl key (Cmd key on Mac) and click on the other objects you want to include in the group. Make sure all the objects are selected before you move to the next step.

Step 2: Right-Click on the Selection

Once all the objects are selected, right-click on any of the selected objects.

A context menu will appear. This menu offers various options for formatting and manipulating the selected objects. Look for the option to group them.

Step 3: Choose the ‘Group’ Option

In the context menu, find and click on the ‘Group’ option.

This groups all the selected objects into one. You can now move, resize, or format them as a single unit. This is especially handy for keeping layouts and alignments consistent.

Step 4: Verify the Grouping

After selecting ‘Group,’ make sure the objects are grouped by clicking and dragging them.

If they move as one unit, you’ve successfully grouped the objects. If they don’t, you might need to repeat the steps to ensure all objects were selected correctly.

Step 5: Adjust as Needed

Once grouped, you can still make adjustments by clicking on the group.

You can resize, rotate, or even add more objects to the group by selecting them and choosing ‘Add to Group’ from the context menu.

After grouping objects in Word, you’ll find it much easier to manage your document’s layout. Grouped objects can be moved, resized, and formatted together, saving you time and effort.

What to Expect After Grouping

After you complete the steps, you’ll be able to move or resize the grouped objects as a single unit. This makes it much easier to keep your document organized and visually appealing. If you need to make changes to individual items, you can always ungroup them by right-clicking and choosing ‘Ungroup.’

Tips for Grouping in Word

  1. Use the Shift Key: If you find it hard to select multiple objects with the Ctrl key, try using the Shift key instead.
  2. Select All: If the objects are the only items in a particular area, you can use Ctrl+A (Cmd+A on Mac) to select all objects at once.
  3. Alignment Guides: Use alignment guides to ensure your objects are perfectly aligned before grouping them.
  4. Layering: Keep in mind the order of layers. Grouped objects will retain their layering, so make sure everything looks right before grouping.
  5. Locking Objects: If you find yourself frequently accidentally moving grouped objects, you can lock the group to prevent changes.

Frequently Asked Questions

Can I group different types of objects?

Yes, you can group images, shapes, and text boxes together in Word. This makes it easier to manage complex layouts.

What if I need to edit one object in the group?

You can ungroup the objects by right-clicking on the group and choosing ‘Ungroup.’ After making your changes, you can regroup them.

Will grouping affect the document’s formatting?

Grouping objects will not affect the overall formatting of your document. However, it will simplify applying consistent formatting to the grouped items.

Can I group objects in Word Online?

As of now, the grouping feature is not available in Word Online. You will need to use the desktop version of Word to group objects.

How do I add new objects to an existing group?

Select the new objects, right-click on the group, and choose ‘Add to Group.’ This will include the new objects in the existing group.

Summary of Steps

  1. Select the Objects: Click and Ctrl-click (Cmd-click on Mac) to select all objects.
  2. Right-Click: Right-click on any selected object.
  3. Choose ‘Group’: Click ‘Group’ in the context menu.
  4. Verify Grouping: Ensure the objects move as a single unit.
  5. Adjust as Needed: Fine-tune the grouped objects.


Grouping objects in Word is a simple yet powerful way to keep your documents organized and visually appealing. Whether you’re working on a complex layout with images and text boxes or just trying to keep everything aligned, grouping can save you a lot of time and hassle.

Now that you know how to group in Word, why not give it a try in your next document? The steps are straightforward, and the benefits are immediate. With a bit of practice, you’ll become a pro at managing your Word documents more efficiently.

So go ahead, start grouping those objects, and watch as your productivity and document quality soar! For further reading, consider exploring advanced formatting techniques and other Word features that can help streamline your workflow.