How to group in Google Sheets: A step-by-step guide

Grouping in Google Sheets can help you organize and collapse rows or columns to create a cleaner and more manageable spreadsheet. It’s especially useful if you’re dealing with large datasets or want to focus on specific parts of your data. In just a few clicks, you can group rows or columns together, making your data easier to navigate.

Step by Step Tutorial on How to Group in Google Sheets

Before we dive into the steps, let’s understand what we’re trying to achieve here. Grouping in Google Sheets allows you to bundle rows or columns together. You can then expand or collapse them, which is super handy when you’re looking at a lot of information at once.

Step 1: Select the Rows or Columns you Want to Group

Click and drag your mouse across the rows or columns you want to group.

When you group rows or columns in Google Sheets, you’re creating a hierarchy. This hierarchy can be collapsed or expanded with a single click, so it’s important to select the rows or columns that make sense to group together.

Step 2: Right-click and Choose ‘Group Rows X-X’ or ‘Group Columns X-X’

After selecting, right-click and a menu will appear. Choose the appropriate grouping option.

Grouping creates a small bracket-like icon at the beginning of the rows or columns. It’s this icon that you’ll click to expand or collapse your groups.

Step 3: Use the Grouping Icons to Expand or Collapse Your Groups

Once grouped, you’ll see a small bracket with a minus sign. Click this to collapse the group, and it turns into a plus sign. Click the plus sign to expand the group again.

This step is where the magic happens. Collapsing a group hides it from view, making your sheet cleaner. Expanding it brings the data back when you need it.

After you complete these steps, you will have a set of grouped rows or columns that you can easily expand or collapse. This makes viewing and analyzing your data much more manageable.

Tips for Grouping in Google Sheets

  • Always make sure you’ve selected the correct rows or columns to group. It can be a hassle to ungroup and regroup if you make a mistake.
  • Use the keyboard shortcut Alt + Shift + Right Arrow (to group) and Alt + Shift + Left Arrow (to ungroup) for quicker grouping and ungrouping.
  • If you’re grouping a large number of rows or columns, zoom out to make sure you’ve selected all the data you intended to group.
  • You can group rows or columns within an already existing group to create multiple levels of grouping.
  • Remember that grouping doesn’t affect the data itself, just the way it’s displayed. You can still perform calculations on grouped data.

Frequently Asked Questions

Can I group non-adjacent rows or columns in Google Sheets?

No, you can only group rows or columns that are next to each other (adjacent).

Will grouping affect any formulas in my spreadsheet?

No, grouping rows or columns will not affect any formulas. It simply changes how you view your data.

Can I create multiple levels of grouping?

Yes, you can! You can group rows or columns within an existing group to create a hierarchy or multiple levels of grouping.

How do I ungroup rows or columns?

To ungroup, simply select the grouped rows or columns, right-click, and choose ‘Ungroup’.

What is the use of grouping in Google Sheets?

Grouping is used to organize and simplify large datasets, making them easier to navigate and analyze.


  1. Select the rows or columns you want to group.
  2. Right-click and choose ‘Group Rows X-X’ or ‘Group Columns X-X’.
  3. Use the grouping icons to expand or collapse your groups.


Mastering how to group in Google Sheets can be a game-changer for anyone who regularly works with large spreadsheets. It’s an easy-to-use feature that can save you time and hassle when navigating complex datasets. Grouping allows you to focus on specific data points without getting overwhelmed by the sheer volume of information. Remember, it’s all about making life easier, and Google Sheets offers numerous functionalities like this to help you do just that. So go ahead, give grouping a try, and see how much more efficient you can be with your data management. Plus, if you ever get stuck or need to refine your grouping skills, there’s a wealth of resources and tutorials available online to guide you through the process. Happy grouping!