How to Group Rows in Google Sheets: A Step-by-Step Guide

Grouping rows in Google Sheets can help you organize your data and make it easier to read. It’s simple to do, and once you know how, you’ll be able to group rows in no time. All you need to do is select the rows you want to group, use the data menu, and choose the group option.

Step by Step Tutorial: How to Group Rows in Google Sheets

Before we dive into the steps, let’s talk about what we are aiming to achieve here. Grouping rows in Google Sheets allows you to collapse and expand sets of rows, making it easier to navigate through large datasets. This can be particularly useful when you have categories or sub-categories of data.

Step 1: Select the Rows You Want to Group

Click and drag to highlight the rows you wish to group.

When selecting rows, make sure you don’t include any rows that you don’t want to be part of the group. If you make a mistake, don’t worry, you can always ungroup the rows later.

Step 2: Right Click and Choose the "Group Rows" Option

After selecting the rows, right-click and look for the ‘Group rows #’ option (# will be the number of the first row in your selection).

The right-click menu gives you a shortcut to several useful features in Google Sheets, including grouping rows. This is usually quicker than using the menu at the top of the page.

Step 3: Collapse or Expand Your Grouped Rows

Once your rows are grouped, you’ll see a bracket-like icon on the left-hand side of your sheet. Click on this to collapse or expand your grouped rows.

Collapsing grouped rows hides them from view, which can make your sheet easier to navigate. Expanding them brings them back into view when you need to see the details.

After you complete these steps, you’ll have a neatly organized set of rows that you can easily collapse or expand. This will make your data more manageable, especially if you’re working with large spreadsheets.

Tips for Grouping Rows in Google Sheets

  • Make sure you only select the rows you want to group; including extra rows by accident can make things confusing.
  • You can also use the Data menu at the top of Google Sheets to group rows if you prefer not to right-click.
  • Keyboard shortcuts can make grouping rows even faster. Try using Alt + Shift + right arrow to group rows and Alt + Shift + left arrow to ungroup them.
  • If you’re grouping rows with similar data, consider using the ‘Sort range’ feature first to organize your data.
  • Remember that you can group rows within groups for even more organization – this is called nested grouping.

Frequently Asked Questions

How do I ungroup rows in Google Sheets?

Right-click on the grouped rows and select the ‘Ungroup rows’ option.

Can I group columns in Google Sheets as well?

Yes, you can group columns in Google Sheets using the same steps as grouping rows.

How many levels of nested grouping can I create?

Google Sheets allows you to create up to eight levels of nested groups.

Is there a limit to how many rows I can group together?

No, there’s no limit to the number of rows you can group together in Google Sheets.

Will grouping rows affect my data or formulas?

No, grouping rows in Google Sheets only affects how your data is displayed, not the data itself or the formulas in your sheet.


  1. Select the rows you want to group.
  2. Right-click and choose the "Group Rows" option.
  3. Collapse or expand your grouped rows.


Grouping rows in Google Sheets is a powerful feature that can help you manage and analyze your data more effectively. Whether you’re dealing with a small dataset or a huge spreadsheet, grouping rows can make your data more accessible and easier to navigate. Remember to use the tips provided above to make the most out of this feature, and don’t be afraid to experiment with nested grouping for even better organization. With a little practice, you’ll be a pro at grouping rows in Google Sheets in no time! So, go ahead, give it a try, and see how it can improve your data management today.