How to Count Rows in Google Sheets: A Step-by-Step Guide

Counting rows in Google Sheets is a handy skill that can help you quickly figure out how many entries or data points you have in your spreadsheet. You can do this in a couple of clicks by using built-in features or formulas. Let’s dive in and explore how to count rows in Google Sheets!

Step by Step Tutorial on How to Count Rows in Google Sheets

Before we start counting the rows, let’s understand what we are aiming to achieve. Whether you want to know the total number of rows with data or specific rows that meet certain criteria, Google Sheets offers various ways to get the number quickly and accurately.

Step 1: Open Your Google Sheets Document

Open the Google Sheets document you want to count rows in.

When you open your document, you’ll see your data arranged in columns and rows. Make sure you’re on the right sheet if your document has multiple sheets.

Step 2: Click on the Row Number to Highlight

Click on the row number on the left side of the sheet to highlight an entire row.

If you need to count multiple rows, you can click and drag to select the range of rows you’re interested in or hold down the Shift key and click the first and last row of your range to select them all.

Step 3: Check the Count in the Bottom Right Corner

Look at the bottom right corner of your screen to see the count of highlighted rows.

After you highlight the rows, Google Sheets will automatically display the count of the highlighted rows in the bottom right corner. This count is your total number of selected rows.

Step 4: Use a COUNTA Formula for Non-Empty Rows

Type the formula =COUNTA(range) into a cell to count non-empty rows in a range.

The COUNTA function counts all non-empty cells in the specified range. Just replace "range" with the actual cell range you want to count (e.g., A1:A10).

Step 5: Use a COUNTIF Formula for Specific Criteria

Type the formula =COUNTIF(range, criteria) into a cell to count rows that meet specific criteria.

If you want to count rows based on certain conditions, like rows that contain a specific word or number, use the COUNTIF function. Again, replace "range" with your actual range and "criteria" with the condition you want to count (e.g., "=Yes" to count all rows with "Yes").

After you complete these steps, you’ll have a precise count of the rows based on your needs. Whether using the quick highlight method or formulas, counting rows will help you analyze your data more efficiently.

Tips for Counting Rows in Google Sheets

  • Remember that Google Sheets starts counting from row 1, which might include your headers. Adjust your range accordingly if you don’t want to count headers.
  • For a quick count of all rows, click on the rectangular box located at the top-left corner of your sheet to select all cells, and then check the count at the bottom right corner.
  • The COUNT function can be used instead of COUNTA if you only want to count cells with numbers.
  • You can use the COUNTIFS function for more complex criteria, such as counting rows that meet multiple conditions.
  • To count blank rows, you can use the formula =COUNTBLANK(range).

Frequently Asked Questions

What is the difference between COUNT and COUNTA functions?

COUNT function counts cells that contain numbers, while COUNTA counts all non-empty cells, regardless of the content.

Can I count rows that contain a specific text or phrase?

Yes, by using the COUNTIF function, you can count rows that contain specific text or phrases. For example, =COUNTIF(A1:A10, "text") will count all rows in the range A1:A10 that contain the word "text."

How can I count rows that meet multiple criteria?

You can use the COUNTIFS function to count rows that meet multiple criteria. Each additional condition will require its own range and criteria within the function.

Is there a limit to the number of rows I can count in Google Sheets?

Google Sheets currently supports up to 10 million cells, which includes rows, columns, and individual cells within your sheet. The count functions will work within this limit.

Can I count rows based on the color of the cells?

No, Google Sheets does not have a native function to count rows based on cell color. However, you can use Google Apps Script or add-ons to achieve this.


  1. Open your Google Sheets document.
  2. Click on the row number to highlight.
  3. Check the count in the bottom right corner.
  4. Use a COUNTA formula for non-empty rows.
  5. Use a COUNTIF formula for specific criteria.


Counting rows in Google Sheets is a breeze once you know the right functions to use. From simply clicking and highlighting to employing handy formulas like COUNTA and COUNTIF, you have a variety of tools at your disposal to manage and analyze your data. Remember to utilize these tips to refine your counting process and always double-check your ranges to ensure accuracy.

Whether you’re managing a small project or dealing with extensive data sets, knowing how to count rows effectively can save you time and provide you with valuable insights. Keep practicing these steps and experiment with different criteria to become a Google Sheets power user. And don’t forget, if you’re ever in doubt, the frequently asked questions section is a great place to look for additional help. Happy counting!