how to copy a color in word
Ever found the perfect color in a Word document and wondered how to replicate it elsewhere? Copying a color in Word is a breeze with a few simple steps. You can easily snatch up that color and use it for text, shapes, or other elements in your document. Here’s how to do it in no time.
Step by Step Tutorial on How to Copy a Color in Word
In the following steps, you’ll learn how to copy and apply a specific color from one part of your Word document to another.
Step 1: Select the Text or Object with the Desired Color
Identify and click on the text or shape that has the color you want to copy.
Make sure it’s highlighted or selected so that you can access its formatting details.
Step 2: Go to the ‘Home’ Tab
Navigate to the ‘Home’ tab at the top of Word’s interface.
This tab contains many of the tools you’ll need, including font color and formatting options.
Step 3: Open the Font Color Dropdown Menu
Click on the small arrow next to the font color icon in the toolbar.
This dropdown menu will display a variety of color options and tools.
Step 4: Click on ‘More Colors’
At the bottom of the font color dropdown, click on ‘More Colors’.
This will open a dialog box with custom color options.
Step 5: Note the RGB or Hex Values
In the ‘More Colors’ dialog box, you’ll see the specific RGB or Hex values of the color.
Write these values down or memorize them for the next step.
Step 6: Select the New Text or Object
Now, click on the text or shape where you want to apply the copied color.
Make sure it’s highlighted or selected, just like in Step 1.
Step 7: Open the Font Color Dropdown Menu Again
Go back to the ‘Home’ tab and open the font color dropdown menu again.
You’ll need to access the ‘More Colors’ dialog box one more time.
Step 8: Input the RGB or Hex Values
Click on ‘More Colors’ and input the RGB or Hex values you noted earlier.
This will apply the exact same color to the new text or shape.
Step 9: Click ‘OK’
Confirm your selection by clicking ‘OK’ in the ‘More Colors’ dialog box.
Your new text or shape should now match the original color exactly.
After completing these steps, the color you’ve copied will be perfectly applied to your new text or object. It’s super simple once you get the hang of it!
Tips for Copying a Color in Word
- Use the Eyedropper Tool: If available, use the Eyedropper tool to pick a color directly from your document without needing to input RGB or Hex values.
- Save Custom Colors: Save frequently-used custom colors in Word for quicker access next time.
- Maintain Consistency: Use the same color palette throughout your document to ensure a consistent, professional look.
- Check Print Settings: Ensure that your colors look good in print as well as on-screen.
- Utilize Templates: Save your color settings in a Word template for reuse in future documents.
Frequently Asked Questions
Can I use this method to copy a color from an image in Word?
Yes, you can use the Eyedropper tool to pick colors from images inserted into your Word document.
Is it possible to copy a color to another Word document?
Absolutely, just follow the same steps to copy the color values and apply them in the other document.
Can I copy background colors as well?
Yes, follow similar steps to copy background colors, often found in table cells or entire page backgrounds.
What if I can’t find the exact RGB or Hex values?
You can use online color picker tools to find RGB or Hex values if Word’s built-in tools aren’t sufficient.
Can I copy a gradient color?
Copying gradient colors is more complex and might require replicating the gradient settings manually.
Summary
- Select the text or object with the desired color.
- Go to the ‘Home’ tab.
- Open the font color dropdown menu.
- Click on ‘More Colors’.
- Note the RGB or Hex values.
- Select the new text or object.
- Open the font color dropdown menu again.
- Input the RGB or Hex values.
- Click ‘OK’.
Conclusion
Copying a color in Word might seem like a small task, but it can make a big difference in the appearance and professionalism of your documents. Whether you’re working on a school project, a business report, or just tweaking a personal document, knowing how to copy and apply colors efficiently can save you a ton of time and hassle.
For further mastery, don’t hesitate to explore more advanced formatting tips and tricks. Happy color copying!
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.