How to Center Text in Word for Office 365: A Step-by-Step Guide

Centering text in Word for Office 365 is a simple process. To center text, highlight the text you want to center, then click on the “Home” tab. In the “Paragraph” group, click the “Center” button, which has an icon with centered lines. This will immediately center your selected text.

After you complete the action, the selected text will be aligned to the center of your document, making it stand out and giving it a professional look. This formatting is often used for titles, headings, or important quotes.


Centering text in Word for Office 365 may seem like a small detail, but it’s an essential skill for anyone who uses Word to create documents. Whether you’re drafting a business proposal, writing an academic paper, or making a flyer for your next event, knowing how to center text can help your document look more organized and professional. It’s a simple process that can make a big difference in the appearance of your work.

This task is particularly relevant to students, office workers, and anyone who needs to present information in a clear and visually appealing way. Centering text can draw attention to specific parts of a document, such as titles, headings, or key points. It’s a basic yet powerful formatting tool that can enhance the readability and impact of your work. In this article, we’ll walk you through the steps to center text in Word for Office 365 and discuss the benefits and potential drawbacks of using this feature.

Related: Adding Borders in Microsoft Word for Office 365

Step by Step Tutorial: Centering Text in Word for Office 365

Before we dive into the detailed steps, it’s important to note that centering text is a formatting choice that can help organize your document and make it look more professional. Here’s how to do it:

Step 1: Highlight the text you want to center

Select the text you wish to center by clicking and dragging your mouse over it.

Highlighting the text ensures that only the text you want to center is affected by the formatting change. Make sure to select the text accurately to avoid centering unintended parts of your document.

Step 2: Click on the “Home” tab

Find and click the “Home” tab located in the ribbon at the top of Word.

The “Home” tab contains many of the most commonly used formatting options in Word, including font style, size, color, and text alignment.

Step 3: Click the “Center” button in the “Paragraph” group

In the “Paragraph” group on the “Home” tab, click the “Center” button, which has an icon with centered lines.

When you click the “Center” button, the selected text will immediately be aligned to the center of your document. The “Paragraph” group also contains other alignment options such as left, right, and justified.


Enhanced ReadabilityCentered text often stands out on a page, making it easier for readers to identify important headings or titles.
Professional AppearanceDocuments with properly formatted text, such as centered headings, often look more organized and polished, which can leave a positive impression on readers.
Emphasis on Key InformationBy centering specific text, you can draw attention to crucial information, ensuring that readers don’t overlook it.


Overuse Can Be DistractingIf too much text is centered, it can make a document hard to read and follow, as the reader’s eye jumps from the center to the left margin.
Not Suitable for All ContentCentered text is not ideal for body paragraphs or longer pieces of text, as it can disrupt the natural reading flow.
Inconsistent FormattingInconsistently centering text can make a document appear disjointed and unprofessional, affecting the overall presentation.

Additional Information

When using the center text feature in Word for Office 365, it’s important to consider the context in which you’re applying this formatting. Centered text works best for headings, titles, and short lines of text that you want to highlight. It’s also worth noting that centering text can be combined with other formatting options, such as bold or italic fonts, to add even more emphasis.

Remember that the visual layout of your document can significantly impact how the information is received. While centered text can make certain elements stand out, it’s crucial to maintain balance and readability throughout your document. Use centering sparingly and thoughtfully to ensure that it enhances rather than detracts from your work.


  1. Highlight the text you want to center
  2. Click on the “Home” tab
  3. Click the “Center” button in the “Paragraph” group

Frequently Asked Questions

Can I center text in Word for Office 365 on a Mac?

Yes, the process is the same as on a Windows PC. Highlight the text, go to the “Home” tab, and click the “Center” button.

What if I want to center a single word within a line of text?

Double-click the word to select it, then follow the same steps to center it.

Can I use keyboard shortcuts to center text?

Yes, after highlighting the text, you can press “Ctrl+E” (or “Command+E” on a Mac) to center the text.

How do I align text to the left or right instead of centering it?

In the same “Paragraph” group, click the “Align Text Left” or “Align Text Right” buttons.

Will centering text affect the entire document?

No, it will only affect the text you have selected before applying the formatting.


Centering text in Word for Office 365 is a simple yet powerful tool that can make your documents look more professional and organized. Whether you’re working on a school project, a business proposal, or any other kind of document, knowing how to center text can help you emphasize important information and create a visually appealing layout.

Remember, while centering text can be great for titles and headings, it’s not suitable for every type of content. Use it wisely to enhance readability and draw attention to key points without overwhelming your readers. With the steps outlined in this article, you’re now equipped to center text in your Word documents confidently and effectively.