How to Add Umlaut in Word: A Step-by-Step Guide for Typing Special Characters

If you’re working on a document in Microsoft Word and need to add umlauts to characters, it’s easier than you might think. Umlauts are two little dots that appear over certain vowels in languages like German. This article will guide you step-by-step on how to add umlauts in Word, making your text look just right.

Adding Umlaut in Word

To make your text linguistically accurate, adding umlauts is a must. The following steps will walk you through how to easily insert these special characters into your Word document.

Step 1: Open your Word document

Start by opening the Word document where you want to add umlauts.

The first thing you need to do is fire up your Word document. It could be a new one or an existing file where you need to make edits.

Step 2: Place your cursor

Move your cursor to the place where you want to insert the umlaut.

Positioning your cursor is crucial. Make sure it’s exactly where you want the umlaut to appear.

Step 3: Use the Insert tab

Click on the "Insert" tab located in the toolbar at the top.

The "Insert" tab is your gateway to adding various elements into your document, including special characters like umlauts.

Step 4: Click Symbol

Find and click the "Symbol" button, usually located on the far right of the Insert tab.

The Symbol menu contains a wide array of special characters, including letters with umlauts.

Step 5: Select More Symbols

From the dropdown, choose "More Symbols" to open a new window displaying additional characters.

The "More Symbols" option gives you access to a broader range of special characters, making it easier to find umlauts.

Step 6: Choose your character

In the Symbols window, find and select the character you need, like ä, ö, or ü.

Scroll through the window until you find the letter with the umlaut you need. Once you see it, click on it to select it.

Step 7: Insert the character

Click "Insert" and then "Close" to add the character to your document.

After selecting your character, simply hit "Insert" and then close the window. Your umlauted letter should now appear in your text.

Once you’ve completed these steps, your document will include the necessary umlauts, making it more accurate and professional.

Tips for Adding Umlaut in Word

  • Remember to use the shortcut keys (like Alt+0228 for ä) if you frequently need umlauts for faster typing.
  • Familiarize yourself with the Character Map tool in Windows, which can also help you find and insert special characters.
  • Consider adding umlauts by using the "AutoCorrect" feature in Word to automatically replace specific text (e.g., typing "a" could automatically change to "ä").
  • If you’re working on a Mac, use the Option key shortcuts for umlauts (Option+u, then the letter).
  • Make sure your font supports umlauted characters, as some specialized fonts might not include them.

Frequently Asked Questions About Adding Umlaut in Word

How do I add an umlaut in Word using a shortcut?

You can use Alt codes—press Alt and type 0228 for ä, 0246 for ö, or 0252 for ü.

Can I use the Character Map to insert umlauts?

Yes, the Character Map tool in Windows lets you copy and paste special characters into your document.

Is there a way to add umlauts automatically?

Yes, you can set up AutoCorrect in Word to replace a specific text with an umlauted letter.

What if I’m using a Mac?

For Mac users, you can use the Option key: Option+u, followed by the letter you need.

Does every font support umlauts?

No, not all fonts support umlauted characters. Make sure to choose a font that includes them.


  1. Open your Word document.
  2. Place your cursor.
  3. Use the Insert tab.
  4. Click Symbol.
  5. Select More Symbols.
  6. Choose your character.
  7. Insert the character.


Adding umlauts in Word is a straightforward process that can greatly enhance the accuracy and professionalism of your document. Whether you’re writing in German or another language that requires these special characters, knowing how to insert them correctly is essential. While following these steps, you’ll find that the "Insert" tab and "Symbol" options are your best friends. Plus, with handy tips like using shortcut keys or setting up AutoCorrect, you can make the process even smoother.

So, next time you’re stuck wondering how to add umlaut in Word, just remember these simple steps and tips. With practice, it will become second nature, and your documents will look perfect every time. Happy writing!