Creating a Pivot Table in Excel for Monthly Data Analysis

Creating a pivot table in Excel that only shows the month is a simple yet effective way to organize and analyze your data by month. It’s a handy skill to have, especially if you’re dealing with time-based data. In just a few clicks, you can transform a jumble of dates into a clear, concise monthly summary.

Step by Step Tutorial: Creating a Pivot Table in Excel That Only Shows the Month

Before diving into the steps, it’s important to understand that a pivot table is a powerful tool that allows you to summarize and analyze data. By following the steps below, you’ll learn how to create a pivot table that displays only the month from your data, making it easier to see trends and patterns over time.

Step 1: Prepare your data

Make sure your data is in a format that Excel can work with, which means it should be in a table or range and have column headers.

Step 2: Insert a Pivot Table

Click on any cell within your data range, then go to the ‘Insert’ tab and select ‘PivotTable.’ A new window will pop up.

When creating a pivot table, Excel usually guesses the range of your data correctly, but it’s always good to double-check. The ‘Create PivotTable’ window that pops up will show the range of data that Excel has selected. Ensure that all the data you want to analyze is included in the range.

Step 3: Group data by month

Drag the date field into the ‘Rows’ area. Then, right-click on any of the dates in the pivot table, select ‘Group,’ and choose ‘Months.’

Grouping the data by month is crucial because it consolidates all the individual dates into their respective months. This makes it easy for you to see the bigger picture without getting bogged down by the daily details.

Step 4: Add values to the Pivot Table

Drag the field(s) you want to analyze into the ‘Values’ area. For example, if you’re looking at sales data, you might drag the ‘Sales’ field here.

In the ‘Values’ area, you can choose how you want Excel to summarize your data – whether you want a sum, average, count, or something else. This will be the data that is broken down by month in your pivot table.

Step 5: Customize and format your Pivot Table

Adjust the design and layout of your pivot table using the ‘PivotTable Tools’ design tab to make it easier to read and understand.

Excel offers plenty of options to customize your pivot table. You can change the color scheme, add banded rows for readability, or even move the ‘Months’ from rows to columns for a different view of your data.

After completing these steps, you’ll have a functional pivot table that only shows the month, giving you a streamlined view of your data that’s perfect for spotting monthly trends.

Tips for Creating a Pivot Table in Excel That Only Shows the Month

  • Make sure your date data is correctly formatted in Excel to ensure accurate grouping by month.
  • Use the ‘Refresh’ option on the pivot table if your source data changes to keep the pivot table up to date.
  • Explore the ‘PivotTable Analyze’ tab for additional options like adding filters or slicers for more interactive data exploration.
  • Remember that you can always undo a step if you make a mistake – Excel’s ‘Undo’ button is your friend.
  • Don’t be afraid to experiment with different layouts and styles to find what best presents your data.

Frequently Asked Questions

What if my data doesn’t have a ‘Month’ column?

No worries, as long as you have a column with dates, Excel can automatically group them into months for you in the pivot table.

Can I show data for multiple years in the same pivot table?

Absolutely, when you group by month, Excel will keep the years separate, so you can compare the same months across different years.

How do I update my pivot table if I add new data?

Simply right-click on the pivot table and select ‘Refresh.’ Excel will update the pivot table to include any new data that falls within the range you initially selected.

Can I create a pivot table that shows both months and days?

Yes, you can group by multiple time periods by selecting both ‘Days’ and ‘Months’ in the ‘Group’ options. Your pivot table will then have a hierarchy of months and days.

Is it possible to filter out certain months in the pivot table?

Indeed, you can use the filter option on the month field in the pivot table to include or exclude specific months from your analysis.


  1. Prepare your data
  2. Insert a Pivot Table
  3. Group data by month
  4. Add values to the Pivot Table
  5. Customize and format your Pivot Table


Mastering the creation of a pivot table in Excel that only shows the month is akin to learning a secret language of data analysis. The beauty of Excel’s pivot tables lies in their versatility and simplicity. Once you’ve set up your monthly pivot table, you’ve opened a door to a world of insights and trends that were previously hidden in the chaos of daily figures. Whether you’re a small business owner tracking monthly sales, a student analyzing research data, or just someone trying to organize a budget, this skill is a game-changer. So, roll up your sleeves, dive in, and watch as Excel turns your raw data into a clear, actionable monthly report. And remember, like any tool, practice makes perfect. Keep playing around with pivot tables, and soon enough, you’ll be slicing and dicing data like a pro.