How to Set Single Spacing in Word: A Step-by-Step Guide for Beginners

Setting Single Spacing in Word

Setting single spacing in Microsoft Word is a simple task that can make your documents look cleaner and more professional. To set single spacing, you just need to adjust the line spacing settings in your document. This can be done in a few quick steps. By following these steps, you’ll be able to ensure that your text isn’t too spaced out and maintains a neat, compact appearance.

Step by Step Tutorial: Setting Single Spacing in Word

These steps will help you change the line spacing in your Word document to single spacing. This ensures your text is closely packed without too much extra space between lines.

Step 1: Open Your Document

Open Microsoft Word, and then open the document you want to edit.

After launching Word, navigate to the file that you need to adjust. Make sure the document is unlocked and ready for editing.

Step 2: Highlight the Text

Select the portion of the text where you want to adjust the spacing, or press Ctrl+A to highlight all the text.

If you only want single spacing in a specific section, just click and drag your mouse over that section. For entire documents, using the shortcut Ctrl+A is efficient.

Step 3: Open the Line Spacing Options

Go to the "Home" tab on the Ribbon. Then, look for the line spacing icon in the "Paragraph" group.

The line spacing icon looks like lines with up and down arrows. It is easy to spot once you know where to look.

Step 4: Choose Single Spacing

Click on the line spacing icon, and from the drop-down menu, select "1.0".

This will immediately change the highlighted text to single spacing. You can also go to the "Line Spacing Options," if you want more control.

Step 5: Apply and Save

Click "OK" to apply the changes. Then save your document by clicking on the save icon or pressing Ctrl+S.

After you make the change, be sure to save your document. This ensures that your changes are not lost.

Once these steps are completed, your document will now have single spacing for the selected text or the entire document.

Tips for Setting Single Spacing in Word

  • Always highlight the text first to make sure you are only changing the desired sections.
  • Use keyboard shortcuts like Ctrl+A for selecting all text and Ctrl+S for saving to speed up the process.
  • Familiarize yourself with the Ribbon in Word, as it contains most of the tools you’ll use frequently.
  • Check the "Line Spacing Options" for more detailed control over your text spacing, including custom spacing options.
  • Save your document frequently to avoid losing your adjustments.

Frequently Asked Questions

Why do I need single spacing in a document?

Single spacing makes your document look cleaner and more professional, especially for reports and academic papers.

Can I apply single spacing to only part of my document?

Yes, just highlight the specific text you want to change before adjusting the spacing settings.

How do I revert to the default spacing in Word?

Go back to the line spacing icon and choose the default setting, usually "1.15" or "1.5," depending on your Word version.

Does single spacing affect the overall length of my document?

Yes, single spacing reduces the amount of space between lines, which can make your document shorter in length.

Is there a keyboard shortcut for setting single spacing?

There isn’t a direct keyboard shortcut for single spacing, but you can quickly open the line spacing menu using Alt+H+K.


  1. Open Your Document
  2. Highlight the Text
  3. Open the Line Spacing Options
  4. Choose Single Spacing
  5. Apply and Save


Setting single spacing in Word is a breeze once you know the steps. This simple adjustment can make your documents look more polished and easier to read. Whether you’re working on a school paper, a professional report, or just a personal document, single spacing can enhance the overall presentation. Keep these tips handy, and you’ll master the art of line spacing in no time. For further reading, explore other formatting options in Word to make your documents stand out even more. Now go ahead, open that Word document and give it a crisp, clean look with single spacing!