How to Change Character Spacing in Word: A Step-by-Step Guide

Changing character spacing in Microsoft Word can be super helpful if you’re looking to tweak the look of your text. By adjusting the space between letters, you can make your document more readable or fit more text into a given space. This tutorial will guide you through the simple steps of changing character spacing in Word, ensuring your text looks just the way you want it.

Step by Step Tutorial: How to Change Character Spacing in Word

Changing the character spacing in Word involves a few easy steps. Follow these steps to adjust the space between letters in your document.

Step 1: Open Your Document

First, open the Word document where you want to change the character spacing.

This should be straightforward. Just double-click your file or open it from within Word. If you don’t have one, create a new document by clicking on "File" and then "New."

Step 2: Highlight the Text

Next, highlight the portion of text you want to adjust.

You can do this by clicking and dragging your mouse over the text. If you want to apply the change to the entire document, use "Ctrl + A" to select all the text.

Step 3: Go to the "Home" Tab

Then, navigate to the "Home" tab on the Ribbon at the top of the screen.

The "Home" tab contains most of the basic text editing tools you’re likely to use, so it’s a good place to start.

Step 4: Click on the "Font" Dialog Box Launcher

Click the small arrow in the bottom-right corner of the "Font" group to open the dialog box.

This box holds many advanced text formatting options. It’s easy to overlook, but it’s very powerful.

Step 5: Select the "Advanced" Tab

In the Font dialog box, click on the "Advanced" tab.

This will take you to another set of options, including character spacing, which is what you’re looking to adjust.

Step 6: Choose Your Spacing Options

Under the "Spacing" section, select either "Expanded" or "Condensed" and set the amount of space you want.

"Expanded" increases the space between characters, while "Condensed" decreases it. Adjust the spacing to your preference using the "By" box.

Step 7: Click "OK"

Finally, click "OK" to apply your changes.

Your text should now reflect the character spacing adjustments you made. If it doesn’t look right, you can always go back and tweak the settings.

Once you’ve completed these steps, your text will have the new character spacing applied. This can make your document look neater and more professional.

Tips for Changing Character Spacing in Word

  • Preview Changes: Always preview your changes to see how they look before finalizing.
  • Use for Emphasis: Expanded spacing can make text stand out. Use it for headings or important sections.
  • Avoid Overuse: Too much character spacing can make text hard to read. Use it sparingly.
  • Combine with Fonts: Some fonts look better with adjusted spacing. Experiment to find the best combination.
  • Be Consistent: Keep the same spacing throughout similar sections of your document for a uniform look.

Frequently Asked Questions

How do I reset the character spacing to default?

To reset, go to the "Advanced" tab in the Font dialog box and set the spacing to "Normal."

Can I change the character spacing for specific sections only?

Yes, you can highlight specific text and change only that section’s spacing.

Do these changes affect the entire document?

Only the highlighted text or selected sections will be affected by the changes.

Can I save my character spacing settings for future use?

Unfortunately, you can’t save spacing settings. You’ll need to adjust them each time.

Is there a shortcut for opening the Font dialog box?

You can press "Ctrl + D" to open the Font dialog box quickly.


  1. Open your document.
  2. Highlight the text.
  3. Go to the "Home" tab.
  4. Click on the "Font" dialog box launcher.
  5. Select the "Advanced" tab.
  6. Choose your spacing options.
  7. Click "OK."


Changing character spacing in Word is a powerful tool to make your text stand out and enhance readability. Whether you’re looking to fill a page or simply want your text to look more professional, adjusting the space between letters can make a big difference. Once you’ve mastered these steps, you’ll find it easy to tweak your documents as needed.

Remember, practice makes perfect. The more you experiment with these settings, the more you’ll understand how they can best serve your needs. Don’t be afraid to play around and see what works best for your specific document. After all, the goal is to make your text look as polished and readable as possible. So go ahead, give it a try, and transform your documents with perfect character spacing!