How to Remove Spacing in Word: A Comprehensive Step-by-Step Guide

How to Remove Spacing in Word

Removing spacing in Microsoft Word is simpler than you might think. Whether it’s pesky extra spaces between words, lines, or paragraphs, Word offers easy solutions to clean up your document. Follow this guide for a seamless experience and a polished final product.

Step-by-Step Tutorial: How to Remove Spacing in Word

In this section, we’ll go through the steps required to remove different types of spacing in Word. By the end, your document will look neat and professional.

Step 1: Open your document

First things first, open the Word document you want to edit.

Ensure you have the correct document open to avoid making changes to the wrong file. It’s always a good idea to save a backup copy just in case.

Step 2: Highlight the text

Next, highlight the text where you want to remove spacing.

By highlighting the specific section, you’re telling Word exactly where to make the changes. You can do this by clicking and dragging your mouse over the text.

Step 3: Open the Paragraph dialog box

Go to the ‘Home’ tab and click the small arrow in the bottom right corner of the Paragraph group to open the Paragraph dialog box.

This little arrow is your gateway to a host of formatting options, including line and paragraph spacing.

Step 4: Adjust line spacing

In the Paragraph dialog box, find the ‘Line spacing’ drop-down menu and select ‘Single.’

Single line spacing ensures there’s no extra room between lines, making your text compact and easier to read.

Step 5: Adjust paragraph spacing

Still in the Paragraph dialog box, set the ‘Before’ and ‘After’ spacing to 0 pt.

This setting removes any extra space before and after each paragraph, giving your document a cleaner look.

Step 6: Remove extra spaces between words

Press ‘Ctrl + H’ to open the Find and Replace dialog box. Enter two spaces in the ‘Find what’ box and one space in the ‘Replace with’ box, then click ‘Replace All.’

This quick fix removes all instances of double spaces between words, making your text consistent.

After completing these steps, your document should be free from unwanted spacing. The changes will make your text look more professional and easier to read.

Tips: How to Remove Spacing in Word

  • Always save a copy of your original document before making significant changes.
  • Use ‘Ctrl + A’ to select all text in the document if you want to remove spacing across the entire file.
  • Use ‘Shift + Enter’ to insert a line break without creating a new paragraph.
  • Utilize the ‘Show/Hide ΒΆ’ button to see invisible formatting marks and understand where spacing issues occur.
  • Regularly update your Word software to ensure you have access to the latest formatting tools.

Frequently Asked Questions: How to Remove Spacing in Word

Why is there extra space between my paragraphs?

Extra space often comes from default paragraph settings. Adjusting the ‘Before’ and ‘After’ spacing to 0 pt in the Paragraph dialog box solves this.

How can I remove extra spaces between words?

Use the Find and Replace feature (Ctrl + H) to replace multiple spaces with a single space.

Is there a way to automatically remove all extra spacing?

Yes, selecting all text and adjusting line and paragraph spacing settings in the Paragraph dialog box can do this.

Can I set default spacing settings for all new documents?

Yes, you can modify the Normal template to set default spacing for all new documents.

Why should I use single line spacing?

Single line spacing makes your document more concise and readable, especially for professional settings.

Summary: How to Remove Spacing in Word

  1. Open your document.
  2. Highlight the text.
  3. Open the Paragraph dialog box.
  4. Adjust line spacing to ‘Single.’
  5. Set paragraph spacing to 0 pt for ‘Before’ and ‘After.’
  6. Use ‘Ctrl + H’ to remove extra spaces between words.


Removing spacing in Word is a straightforward process that can greatly enhance the readability and professionalism of your documents. By following these quick steps, you can ensure your text is well-formatted and free from unnecessary spaces.

Whether you’re preparing a report, a resume, or any formal document, knowing how to control spacing is an invaluable skill.

For further reading, explore more advanced Word formatting options, or dive into topics like creating templates and using styles for consistent formatting. Now that you know how to remove spacing in Word, go ahead and apply these techniques to make your documents stand out.