How to Select Multiple Rows in Google Sheets: A Step-by-Step Guide

Selecting multiple rows in Google Sheets can streamline your workflow, especially when you’re dealing with large datasets. Whether you’re looking to format rows, apply formulas, or simply organize your data better, mastering this skill is essential. Here’s a quick rundown: Click on the first row number, hold down the ‘Shift’ key, then click on the last row number you wish to select. Bam! You’ve got multiple rows selected.

How to Select Multiple Rows in Google Sheets

Selecting multiple rows in Google Sheets can save you a lot of time and effort. Here’s a step-by-step guide to help you through the process.

Step 1: Open Google Sheets

First, open your Google Sheets document.

Make sure you’re logged into your Google account and that the specific sheet you want to work on is open.

Step 2: Click the First Row Number

Click on the number of the first row you want to select.

This will highlight the entire row, making it clear which row you’ve selected.

Step 3: Hold Down the ‘Shift’ Key

Next, hold down the ‘Shift’ key on your keyboard.

Holding down the ‘Shift’ key will enable you to select multiple rows in one go.

Step 4: Click the Last Row Number

While holding the ‘Shift’ key, click on the number of the last row you want to select.

All rows between the first and last row will now be highlighted. This visual indication makes it easy to see which rows are selected.

Step 5: Perform Your Desired Action

Finally, perform the action you need on these rows, like formatting or applying formulas.

You can now carry out any task on these selected rows, from formatting to data entry.

After following these steps, you’ll see that the rows you selected are highlighted, and you can perform various actions such as formatting, copying, or deleting them.

Tips for Selecting Multiple Rows in Google Sheets

  • Use Keyboard Shortcuts: Keyboard shortcuts can speed up the process. For example, you can use ‘Ctrl’ + ‘Shift’ + ‘Down Arrow’ to select multiple rows quickly.
  • Ctrl Key for Non-Contiguous Rows: If you need to select rows that aren’t next to each other, hold down the ‘Ctrl’ key while clicking each row number.
  • Selecting Entire Sheets: Click the small square in the top left corner between the row numbers and column letters to select the entire sheet.
  • Filter Rows: Use the filter option to narrow down data, making it easier to select the rows you need.
  • Use the Find Function: The Find function can help you quickly locate and then select the rows you need by searching for specific data.

Frequently Asked Questions

Can I select non-consecutive rows in Google Sheets?

Yes, hold down the ‘Ctrl’ key while clicking the row numbers you wish to select.

How do I select an entire column?

Click on the column letter at the top, and the entire column will be highlighted.

Is there a limit to how many rows I can select?

No, you can select as many rows as your sheet contains.

Can I use Google Sheets on mobile to select multiple rows?

Yes, but the process is a bit different. Tap and hold the first row number, then drag to select additional rows.

How do I deselect rows?

Simply click on any other cell in the sheet to deselect the rows.


  1. Open Google Sheets.
  2. Click the first row number.
  3. Hold down the ‘Shift’ key.
  4. Click the last row number.
  5. Perform your desired action.


Selecting multiple rows in Google Sheets is a fundamental skill that can significantly enhance your productivity. Whether you’re managing a small project or a large data set, knowing how to efficiently select rows allows you to format, organize, and analyze your data more effectively.

Feel free to experiment with the various tips provided to find the method that works best for you. Practice makes perfect, so don’t hesitate to play around with different selection techniques.

For further reading, you may want to check out other Google Sheets tutorials on data manipulation and advanced formatting techniques. Mastering Google Sheets can open up a world of possibilities for efficiently managing and analyzing data. So dive in and make the most out of this versatile tool!