How to Save Outlook Emails on iPhone/iPad: A Step-by-Step Guide

Saving Outlook emails on your iPhone or iPad is a breeze! Here’s a quick rundown: open the email you want to save, tap the three dots in the top-right corner, select “Print”, pinch out the preview to open it into a PDF, and then tap the share icon to save it to your desired location. And voila, you’ve got your email saved!

After you complete this action, you’ll have a PDF copy of the email saved on your iPhone or iPad. This means you can access it anytime, even without an internet connection, and you’ll have a secure backup in case you need it for reference or record-keeping purposes.


Have you ever received an important email in your Outlook inbox that you need to save for later? Maybe it’s a flight itinerary, a receipt for an important purchase, or even just a sweet message from a loved one. Whatever the reason, saving your emails can be crucial. Now, if you’re an iPhone or iPad user, you might be wondering how to save those emails directly onto your device. Fret not, my friends, because it’s not as complex as you might think!

In today’s digital age, having access to your emails offline is just as important as being able to check them online. Whether you’re heading into a zone with spotty internet connection, or you’re simply trying to declutter your inbox without losing valuable information, knowing how to save Outlook emails on your iPhone or iPad is an essential skill. This guide is perfect for anyone who uses their iPhone or iPad for work, school, or personal use and wants to keep their important emails handy.

Step by Step Tutorial: Saving Outlook Emails on an iPhone or iPad

Before we dive into the steps, let’s clarify what we’ll achieve by the end. By following this guide, you’ll learn how to create a PDF copy of an email from your Outlook account and save it to your iPhone or iPad.

Step 1: Open the Outlook Email

Open the email you want to save in the Outlook app.

Once you’ve opened the Outlook app on your device, navigate to the email that you want to save. Make sure it’s the email you need because the next steps will create a permanent copy of it.

Step 2: Tap the Three Dots

Tap the three dots in the top-right corner of the email.

These three dots are also known as the “more” button. Tapping them will bring up a menu with a few different options. We’re looking for the “Print” option, so don’t get distracted by the other choices!

Step 3: Select “Print”

Select “Print” from the menu that appears.

You might be thinking, “But I don’t want to print, I want to save!” Hang tight—this is just part of the process. Choosing “Print” will lead us to the next step, which is vital for saving the email in the right format.

Step 4: Pinch Out the Preview

Use two fingers to “pinch out” on the print preview to open it as a PDF.

This might feel a bit like a secret handshake, but it’s a neat trick! When you use two fingers to zoom into the preview, it magically turns into a PDF. This is the format we want to save the email in because it’s widely used and easy to store and share.

Step 5: Save the PDF

Tap the share icon, then save the PDF to your desired location.

The share icon typically looks like a box with an arrow pointing out of it. Tapping this will bring up various options for saving and sharing the PDF. You can save it to your files, add it to your notes, send it to someone else, or even save it to an app like iBooks.


AccessibilityHaving a saved PDF of an email means you can access it anytime, anywhere, even without internet access. This is especially handy when you’re on the go and need to refer back to an important email.
SecuritySaving an email as a PDF also provides a secure backup. If anything were to happen to your Outlook account, you’d still have a copy of your important emails saved on your device.
OrganizationIt helps keep your inbox clutter-free. By saving emails outside of the Outlook app, you’re able to better organize your digital space and keep only the most necessary emails in your inbox.


Storage SpaceSaving lots of emails as PDFs can take up a significant amount of storage space on your device, so be mindful of how many you save.
Time ConsumingThe process, while simple, can be time-consuming if you have a large number of emails to save individually.
Dependence on DeviceIf you rely solely on your iPhone or iPad for saved emails, you might be in trouble if your device is lost, stolen, or damaged. It’s always good to have a backup!

Additional Information

Now that you’ve got the hang of it, there are a couple of extra tips to keep in mind. Firstly, you can rename the PDF before saving it to make it easier to find later. Just tap on the file name in the save dialog and type in something descriptive. Secondly, consider using cloud storage like iCloud, Dropbox, or Google Drive to save your PDFs.

This way, you’ll have access to them on any device, and you won’t eat into your iPhone or iPad’s storage. And don’t forget, saving Outlook emails this way ensures you have a read-only copy; if you need to edit or manipulate the email content, you’ll need a different solution.


  1. Open the Outlook app and navigate to the email you want to save.
  2. Tap the three dots in the top-right corner of the email.
  3. Choose “Print” from the menu options.
  4. Use a pinch-out gesture on the print preview to convert it into a PDF.
  5. Tap the share icon and then save the PDF to your chosen location.

Frequently Asked Questions

Can I save multiple emails at once?

No, unfortunately, you’ll have to save each email individually following these steps.

Will saving an email as a PDF include attachments?

Saving an email as a PDF will not include attachments. You’ll need to save those separately.

Can I save an email to my iPhone or iPad without using the Outlook app?

Yes, you can use the mail app that comes with your device to save emails from any account, including Outlook.

Is there a limit to the number of emails I can save this way?

There’s no limit set by Outlook, but you’ll be limited by the available storage on your iPhone or iPad.

Can I save emails from other accounts besides Outlook using this method?

Yes, this method works with any email account that you can access on your iPhone or iPad.


Saving your Outlook emails on an iPhone or iPad is a handy skill that can make life a lot easier. Whether you need to keep important messages for work or personal records, following this guide will ensure you always have access to your essential communications. Remember, while it’s a convenient solution, always consider backing up your saved emails to a secure cloud service to avoid any unfortunate data losses. Happy saving!