How to Recover a Google Sheet: A Step-by-Step Guide to Restoration

How to Recover a Google Sheet

If you’ve accidentally deleted or lost your Google Sheet, don’t panic. You can recover it by navigating to the Google Drive trash, checking the version history, or using other recovery options provided by Google. Follow our step-by-step guide, and you’ll have your valuable data back in no time.

How to Recover a Google Sheet

In this section, we’ll walk you through the steps to recover a lost or deleted Google Sheet. Following these instructions will help you restore your file and get back to work quickly.

Step 1: Check Google Drive Trash

Open Google Drive and look in the Trash folder.

Google Drive keeps deleted files in the Trash for 30 days. If your Google Sheet is there, you can easily restore it by right-clicking and selecting "Restore."

Step 2: Use Version History

Open the Google Sheet and select "File" > "Version History" > "See Version History."

Google Sheets automatically saves versions of your document. This feature allows you to revert to an earlier version if you need to recover lost data.

Step 3: Search for the File

Use the search bar in Google Drive to locate the file by its name or keywords.

Sometimes, a file might be misplaced rather than deleted. The search bar can help you find it quickly by filtering results based on your input.

Step 4: Check Shared With Me

Go to the "Shared with me" section in Google Drive.

If someone else created or shared the Google Sheet with you, it might be located in your "Shared with me" folder. This is often overlooked but can be a lifesaver.

Step 5: Contact Google Support

If all else fails, reach out to Google Support for assistance.

Google Support can help recover files that seem completely lost. This should be your last resort if none of the other methods work.

After you complete these steps, you should be able to recover your Google Sheet. Whether you find it in the Trash, revert to an older version, or locate it through a search, your data should be back where it belongs.

Tips for Recovering a Google Sheet

  • Regular Backups: Make a habit of regularly backing up your Google Sheets to avoid future panic.
  • Use Descriptive Names: Use clear and descriptive names for your Google Sheets to make them easier to find.
  • Organize Files: Keep your Google Drive organized with folders and subfolders.
  • Enable Notifications: Turn on notifications for important changes to avoid accidental deletions.
  • Collaborate Wisely: Be cautious when sharing files and set appropriate permissions to prevent unauthorized changes.

Frequently Asked Questions

How long do files stay in the Google Drive Trash?

Files stay in the Google Drive Trash for 30 days before they are permanently deleted.

Can I recover a Google Sheet that was permanently deleted?

Once a file is permanently deleted from the Trash, it cannot be recovered through standard methods. Contact Google Support for further assistance.

How often does Google Sheets save versions?

Google Sheets automatically saves versions frequently, often every few minutes, depending on the changes.

Is there a limit to how many versions are saved?

Google does not specify a strict limit, but the version history can become cluttered with too many frequent changes, so it is beneficial to review it periodically.

What if I can’t find the file after searching?

Try different keywords, check your shared files, and make sure you’re logged into the correct Google account. If you still can’t find it, contact Google Support.


  1. Check Google Drive Trash.
  2. Use Version History.
  3. Search for the File.
  4. Check Shared With Me.
  5. Contact Google Support.


Recovering a Google Sheet can be a straightforward process if you follow the right steps. By checking the Google Drive Trash, utilizing the Version History, searching effectively, and exploring shared files, you stand a good chance of finding your lost document. If all else fails, Google’s support team is there to assist you.

Remember, prevention is better than cure. Regularly backing up your Google Sheets and organizing your Drive can save you from future headaches. Now that you’re equipped with these recovery methods, you can handle any mishaps with confidence. Happy spreadsheeting!