How to Print on Envelopes from Word: Step-by-Step Guide for Beginners

If you need to print addresses on envelopes using Microsoft Word, you’re in the right place! In just a few simple steps, you can ensure your envelopes are both professional and efficient, saving you the hassle of writing them by hand. We’ll guide you through the process from start to finish.

How to Print on Envelopes from Word

Let’s walk you through each step to print on envelopes using Microsoft Word. Following these steps will let you customize envelopes with addresses or any other information you need.

Step 1: Open Microsoft Word

First, open Microsoft Word on your computer.

Make sure you have the Word application installed and up-to-date. Opening Word allows you to access all the features necessary for formatting and printing your envelopes.

Step 2: Go to the ‘Mailings’ Tab

Next, click on the ‘Mailings’ tab at the top of the screen.

The ‘Mailings’ tab is your gateway to envelope printing. It contains options for creating, formatting, and printing envelopes.

Step 3: Click on ‘Envelopes’

Click on the ‘Envelopes’ button in the ‘Create’ group.

This button opens a dialog box where you can enter the delivery and return addresses. It’s the core feature for customizing your envelopes.

Step 4: Enter Delivery and Return Addresses

Fill in the delivery and return addresses in the respective fields.

Make sure the addresses are correct. You can also format the text if needed by clicking the ‘Font’ button. This ensures your envelope looks exactly the way you want it.

Step 5: Click ‘Options’

Click the ‘Options’ button to set up the envelope size and printing options.

In the ‘Envelope Options’ tab, you can select the size of the envelope you’re using. The ‘Printing Options’ tab allows you to set how the envelope feeds into your printer.

Step 6: Load the Envelope into the Printer

Put the envelope into your printer as specified in the ‘Printing Options’ tab.

Ensure the envelope is properly aligned in your printer. This step is crucial for the address to print correctly on the envelope.

Step 7: Click ‘Print’

Finally, click the ‘Print’ button to print your envelope.

Double-check your printer settings before hitting ‘Print’. This final step sends your custom envelope to the printer.

After completing these steps, your envelope will be printed with the addresses you specified. This process saves time and adds a professional touch to your mailing tasks.

Tips for Printing on Envelopes from Word

  • Double-check your addresses before printing to avoid errors.
  • Use high-quality envelopes to prevent jams and ensure a clean print.
  • Test print on a plain sheet of paper to check alignment before printing on the envelope.
  • Make use of Word’s formatting tools to enhance the appearance of your addresses.
  • Save your envelope settings if you frequently print envelopes to streamline the process.

Frequently Asked Questions

How do I change the font of the addresses?

You can change the font by selecting the text in the ‘Delivery address’ or ‘Return address’ field and clicking the ‘Font’ button in the dialog box.

Can I print envelopes of different sizes?

Yes, you can select different envelope sizes in the ‘Envelope Options’ tab under the ‘Options’ button.

What if my printer doesn’t support envelope printing?

Check your printer manual. If it doesn’t support envelope printing, you might need to use a label instead of printing directly on the envelope.

How do I save my envelope settings?

You can save your settings by clicking the ‘Add to Document’ button after setting up your envelope, then saving the Word document.

Why is my text misaligned on the envelope?

Ensure the envelope is loaded correctly in the printer, and check the ‘Printing Options’ tab for proper feed settings.


  1. Open Microsoft Word.
  2. Go to the ‘Mailings’ tab.
  3. Click on ‘Envelopes’.
  4. Enter delivery and return addresses.
  5. Click ‘Options’.
  6. Load the envelope into the printer.
  7. Click ‘Print’.


Printing on envelopes from Word is a straightforward process that adds a professional touch to your correspondence. By following these simple steps, you can ensure your envelopes are printed accurately and efficiently. Whether you’re sending invitations, business letters, or personal notes, this method saves you time and hassle.

Make sure to double-check all your settings and addresses to avoid any printing errors. Using high-quality envelopes can also make a significant difference in the final result. And if you find yourself frequently printing envelopes, saving your settings can make the process even faster next time.

If you’re ready to print on envelopes from Word, start by gathering your addresses and envelopes. Set up your document in Word, follow the steps outlined, and enjoy the convenience of perfectly printed envelopes. For more tips and tricks, consider exploring additional features in Word, and keep refining your skills. Happy printing!