Adding a printer by IP address in Windows 11 is a straightforward process that involves a few simple steps. First, you’ll need to gather the printer’s IP address. Then, you will add the printer through the Windows settings. Follow the tutorial below for detailed instructions.
How to Add Printer by IP Address Windows 11
Ready to connect your printer to Windows 11 using its IP address? Here’s a step-by-step guide to help you accomplish this task, ensuring your printer is up and running in no time.
Step 1: Open Settings
First, open the Settings app by clicking on the Start menu and selecting "Settings."
You can also press the Windows + I keys on your keyboard to bring up the Settings app instantly. Once you’re in, you’ll find various options to configure your system.
Step 2: Navigate to Devices
In the Settings window, click on "Devices."
This section allows you to manage all kinds of devices connected to your computer, including printers and scanners.
Step 3: Select Printers & Scanners
Click on "Printers & scanners" from the left-hand menu.
This will display all the printers currently connected to your computer.
Step 4: Add a Printer
At the top of the Printers & scanners section, click on "Add a printer or scanner."
Windows will start searching for available printers, but you’ll need to manually enter the IP address.
Step 5: Select “The printer that I want isn’t listed”
When Windows finishes searching, find and click on "The printer that I want isn’t listed."
This option allows you to manually add a printer using specific details like the IP address.
Step 6: Choose "Add a printer using a TCP/IP address or hostname"
In the new window, select the option that says "Add a printer using a TCP/IP address or hostname," and then click "Next."
This setting will allow you to enter the IP address of your printer.
Step 7: Enter Printer IP Address
In the Hostname or IP address field, enter your printer’s IP address, and then click "Next."
Ensure you enter the correct IP address to avoid connection issues. Windows will now attempt to connect to the printer.
Step 8: Install Printer Driver
After successfully connecting, you’ll be prompted to install the printer driver. Select the appropriate driver from the list or use a driver disk if you have one, and click "Next."
Windows will install the necessary drivers. This process may take a few moments.
Step 9: Complete the Installation
Once the driver installation is complete, click "Finish."
Your printer should now be added and ready for use.
After you complete these steps, Windows 11 will recognize your printer and you’ll be able to print documents, scan images, and more. If the printer is not immediately responsive, ensure it is powered on and check the IP address for accuracy.
Tips for Adding a Printer by IP Address Windows 11
- Verify IP Address: Always double-check the IP address of your printer before entering it.
- Network Connection: Ensure both your computer and the printer are connected to the same network.
- Update Drivers: Sometimes, updating your printer drivers from the manufacturer’s website can resolve issues.
- Firewall Settings: If you encounter issues, check your firewall settings to ensure it’s not blocking the printer.
- Restart Devices: A simple restart of both the computer and printer can sometimes solve connectivity issues.
Frequently Asked Questions
How do I find my printer’s IP address?
You can usually find the IP address on the printer’s control panel under network settings or print a network configuration page.
What if my printer’s IP address changes?
Set a static IP address on your printer to prevent it from changing. This can typically be done through the printer’s network settings.
Do I need an internet connection to add a printer by IP address?
No, you just need both devices connected to the same local network.
What if Windows doesn’t find my printer?
Ensure the IP address is correct and that the printer is powered on. Also, check network connections.
Can I add multiple printers using IP addresses?
Yes, you can add multiple printers by repeating the same process for each printer.
Summary
- Open Settings.
- Navigate to Devices.
- Select Printers & scanners.
- Click Add a printer or scanner.
- Select “The printer that I want isn’t listed.”
- Choose "Add a printer using a TCP/IP address or hostname."
- Enter Printer IP Address.
- Install Printer Driver.
- Complete the Installation.
Conclusion
Adding a printer by IP address in Windows 11 is an easy task if you follow the steps outlined above. Whether you’re setting up a home office or a business environment, understanding how to manually add a printer can save you a lot of time and hassle.
Having a reliable printer setup ensures your documents are always ready when you need them. Remember to keep your printer’s firmware updated and maintain a stable network connection for optimal performance. If you run into issues, refer back to the tips and FAQs provided to troubleshoot common problems.
Happy printing! If you found this guide helpful, consider sharing it with others who might benefit from it. Stay tuned for more technical guides to make your Windows 11 experience as smooth as possible.
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.