How to Print on an Envelope from Word: A Step-by-Step Guide

Printing on an envelope from Microsoft Word might sound complicated, but it’s actually a piece of cake. All you need to do is set up the envelope size, type in the addresses, and send it to your printer. Follow these easy steps, and you’ll have your envelope printed in no time.

How to Print on an Envelope from Word

In this section, we’ll walk you through the steps to print an envelope using Microsoft Word. By the end, you’ll be ready to create professional-looking envelopes without any fuss.

Step 1: Open Microsoft Word

Open Microsoft Word on your computer.

Find the Word application on your desktop or in your start menu, and double-click to open it. You don’t need to open a specific document.

Step 2: Go to the Mailings Tab

Click on the ‘Mailings’ tab at the top of the screen.

This tab is specifically designed for tasks like printing envelopes, making labels, and merging documents. It’s like your one-stop shop for all things related to mail.

Step 3: Select Envelopes

Click on ‘Envelopes’ in the mailing options.

A new window will pop up where you can enter the delivery and return addresses. This is where the magic starts.

Step 4: Enter Addresses

Type in the delivery and return addresses in the appropriate fields.

Make sure you double-check the spelling and formatting of the addresses. This step ensures your envelope looks professional and gets to the right place.

Step 5: Click ‘Options’

Click on the ‘Options’ button within the envelope window.

This opens another window where you can set the envelope size and other printing options. It’s like customizing your envelope to fit your needs.

Step 6: Choose Envelope Size

Select the envelope size you’re using from the dropdown menu.

There are many sizes to choose from, so make sure you pick the right one. If you don’t, your print might come out misaligned.

Step 7: Load Your Printer

Load your envelope into your printer according to the printer’s instructions.

Each printer is different, so consult your printer manual if you’re unsure. This step ensures your envelope is printed correctly.

Step 8: Print the Envelope

Click ‘Print’ to send your envelope to the printer.

Once clicked, your printer will get to work, and in a few seconds, you’ll have a beautifully printed envelope.

Once you complete these steps, your envelope will be printed with the specified addresses. You can now send it off with confidence, knowing it looks professional.

Tips for Printing on an Envelope from Word

  • Use Quality Paper: Use good-quality envelopes to ensure your print looks sharp and professional.
  • Double-Check Addresses: Always double-check for typos in the addresses.
  • Printer Settings: Make sure your printer settings match the envelope size to avoid misalignment.
  • Test Print: Do a test print on a plain sheet of paper to make sure everything is aligned correctly.
  • Save Settings: Save your envelope settings if you print envelopes regularly.

Frequently Asked Questions

How do I change the font on the envelope?

You can change the font by selecting the text and using the font options under the ‘Home’ tab.

Can I print envelopes in bulk?

Yes, you can use the Mail Merge feature in the ‘Mailings’ tab to print multiple envelopes at once.

Do I need special software to print envelopes?

No, you only need Microsoft Word and a printer.

What if my printer doesn’t have an envelope tray?

You can manually feed the envelope through the printer, following the printer’s manual for guidance.

Can I save the envelope format for future use?

Yes, you can save it as a template in Word for easy access later.

Summary of How to Print on an Envelope from Word

  1. Open Microsoft Word.
  2. Go to the Mailings tab.
  3. Select Envelopes.
  4. Enter Addresses.
  5. Click Options.
  6. Choose Envelope Size.
  7. Load Your Printer.
  8. Print the Envelope.


Printing on an envelope from Word is incredibly straightforward once you get the hang of it. With just a few clicks, you can have a professional-looking envelope ready to go. Whether you’re sending out party invitations or business mail, these steps will save you time and make your mail stand out.

If you found this guide helpful, why not try experimenting with other features in Word? There’s a whole world of possibilities when it comes to customizing your documents.

Remember to always double-check your settings and addresses before you hit print. It’s a small step that can save you from a big headache. Happy printing!