How to Print Envelopes from Google Sheets: A Step-by-Step Guide

Printing envelopes from Google Sheets is a breeze once you know the steps. After setting up your Google Sheet with the necessary information, you can use Google Docs to create a template and then print your envelopes. Let’s dive in and get those envelopes printed!

Step by Step Tutorial: How to Print Envelopes from Google Sheets

Before we tackle the steps, let’s get a clear picture of what we’re doing. We’re going to pull addresses from a Google Sheet, put them into a Google Docs template, and then print envelopes with those addresses. Ready? Let’s go!

Step 1: Set up your Google Sheet with Addresses

Create a Google Sheet with your addresses organized with columns for Name, Address Line 1, Address Line 2, City, State, and Zip Code.

Having your addresses neatly organized in a Google Sheet makes everything else easier. Make sure each piece of information is in its own column to simplify the next steps.

Step 2: Create an Envelope Template in Google Docs

Open Google Docs and create a new document. Format it to the size of your envelopes and insert placeholders for the address fields.

This step lets you design your envelope. You can adjust font sizes, styles, and placement of the address block. Remember to match the template to the actual size of your envelope!

Step 3: Use the Google Sheets Add-on "Yet Another Mail Merge"

Install the add-on "Yet Another Mail Merge" from the Google Workspace Marketplace and connect it to your Google Sheet.

This add-on is super handy. It will allow you to merge the data from your Sheet into your Docs template without a hassle.

Step 4: Merge the Addresses into your Google Docs Template

Run the "Yet Another Mail Merge" add-on, select your template from Google Docs, and merge the data from your Google Sheet.

After you run the merge, you’ll see your addresses populating the template in Google Docs. It’s like magic!

Step 5: Print your Envelopes

Check the print preview to ensure all addresses are correctly formatted and then print your envelopes.

Make sure you’ve loaded your printer with the envelopes and selected the correct settings. Then, voilà! You have a stack of professionally printed envelopes.

After following these steps, you’ll have a stack of envelopes, each printed with an address from your Google Sheet. It’s a simple, efficient way to handle bulk mailings or invitations.

Tips: Printing Envelopes from Google Sheets

  • Ensure your printer can handle envelopes and is set up correctly before printing.
  • Double-check the format of your Google Docs template against the size of your envelopes.
  • Test print one envelope first to make sure everything aligns properly.
  • Use high-quality envelopes to avoid printer jams or smudging.
  • Save your template in Google Docs for future use.

Frequently Asked Questions

How can I make sure my printer settings are correct for envelopes?

Check your printer’s manual or settings to find the envelope printing options and adjust them accordingly.

Can I use custom fonts in my envelope template?

Yes, Google Docs lets you use different fonts, just make sure they are readable and appropriate for mailing.

What if I need to print different sized envelopes?

You can adjust the Google Docs template dimensions to match the size of your envelopes.

Can I print envelopes from Google Sheets on Mac or PC?

Yes, the process is the same for both Mac and PC users, as long as you have access to Google Sheets and Docs.

Is the "Yet Another Mail Merge" add-on free?

Yes, it has a free version that should be adequate for basic needs, but there’s also a paid version for more advanced options.

Summary

  1. Set up a Google Sheet with addresses.
  2. Create an envelope template in Google Docs.
  3. Install and use "Yet Another Mail Merge" add-on.
  4. Merge addresses into the Google Docs template.
  5. Print your envelopes.

Conclusion

Printing envelopes from Google Sheets doesn’t have to be a daunting task. With the right tools and a bit of setup, you can streamline the process and save time. Whether you’re sending out wedding invitations, holiday cards, or managing business mailings, mastering this skill will come in handy. Remember that the key to a flawless print is in the details—ensure your addresses are accurate, your template is correctly formatted, and your printer settings are adjusted for envelopes. Embrace technology and let it make your life easier—your future self will thank you for it. Happy printing!