Renaming a printer in Windows 11 is a simple task that can help you keep your devices organized. To do this, you’ll need to access the Settings app, find your printer, and change its name. The process is quick and straightforward.
How to Rename a Printer in Windows 11
In this section, we’ll walk you through the steps needed to rename a printer in Windows 11. This will make it easier to identify the printer when sending documents or troubleshooting issues.
Step 1: Open the Settings App
First, click the Start button and select ‘Settings.’
The Settings app is where you can adjust various aspects of your computer. It’s like the control center for Windows 11, so it’s the best place to start.
Step 2: Navigate to ‘Bluetooth & Devices’
In the Settings app, click ‘Bluetooth & Devices.’
This section holds all your devices, including printers. It’s where you manage everything connected to your computer.
Step 3: Select ‘Printers & Scanners’
Find and click on ‘Printers & Scanners’ within ‘Bluetooth & Devices.’
This page lists all the printers connected to your computer. It’s your one-stop shop for printer settings.
Step 4: Choose Your Printer
Click on the printer you want to rename.
By selecting the printer, you’re telling Windows 11 which device you’re planning to change.
Step 5: Click ‘Printer Properties’
In the printer’s settings, find and click ‘Printer Properties.’
This opens a new window where you can make changes to the printer’s settings, including its name.
Step 6: Rename the Printer
In ‘Printer Properties,’ go to the ‘General’ tab and type the new name in the ‘Name’ field. Click ‘OK’ to save.
Changing the name here updates how the printer is identified on your network and in the Settings app.
After you complete these steps, Windows 11 will save the new name for your printer. The next time you need to print something, you’ll see the new name listed.
Tips for Renaming a Printer in Windows 11
- Make the printer name specific to its location or type (e.g., "Office LaserJet" or "Living Room Printer") to easily identify it.
- If you have multiple printers, naming them based on their functions can be helpful, like "Photo Printer" or "Document Printer."
- Avoid using special characters in the printer name, as this can sometimes cause issues.
- Make sure the printer name is simple and easy to remember for everyone who uses it.
- Check the new name across all devices connected to the same network to ensure it updated correctly.
Frequently Asked Questions
Why should I rename my printer?
Renaming your printer helps you easily identify it among multiple devices, making it simpler to select the right one when printing.
Can I rename my printer back to its original name?
Yes, you can follow the same steps to change the printer name back to its original or any other preferred name.
Will renaming the printer affect its functionality?
No, renaming the printer does not affect its performance. It only changes how the printer is identified in Windows 11 and on your network.
Do I need administrative rights to rename a printer?
Yes, you generally need administrative privileges to make changes to printer settings.
Can I rename a shared printer on a network?
Yes, but the new name will only be visible to you. Other users will still see the original name unless they rename it on their devices too.
Summary
- Open the Settings app.
- Navigate to ‘Bluetooth & Devices.’
- Select ‘Printers & Scanners.’
- Choose your printer.
- Click ‘Printer Properties.’
- Rename the printer.
Conclusion
Renaming a printer in Windows 11 is a great way to keep your devices organized and easy to identify. Whether you have multiple printers or just want a clearer name, following these simple steps can make a big difference. Remember to use straightforward and memorable names, and ensure the changes reflect across your network if needed. If you found this guide helpful, consider exploring other Windows 11 features to further personalize your computing experience. By keeping your devices well-named and organized, you can streamline your workflow and reduce the time spent on troubleshooting. Now that you know how to rename a printer in Windows 11, why not take a few minutes to tidy up the rest of your device settings?
Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.
He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.