How to Merge Tables in Word: A Step-by-Step Guide for Beginners

How to Merge Tables in Word

Merging tables in Microsoft Word is a handy trick to make your documents look tidy and well-organized. In a nutshell, you remove the dividing lines between two tables to create one seamless table. To do this, you just have to delete the blank paragraphs between the tables, select the two tables, and then use the "Merge" feature. Follow these steps to easily combine tables in Word.

Step-by-Step Tutorial to Merge Tables in Word

In this section, we’ll break down the process of merging tables in Microsoft Word. By the end, you’ll have a single, seamless table.

Step 1: Place your cursor between the tables

First, click your cursor in the empty space between the two tables you want to merge.

Ensure there are no other characters or spaces in between. This helps in making the tables come together without any gaps.

Step 2: Delete the paragraph marks

Press the "Backspace" key to delete the paragraph marks that separate the tables.

When you delete these marks, the tables should move closer to each other. If there are multiple paragraph marks, you may need to press "Backspace" more than once.

Step 3: Highlight the tables

Click and drag to select both tables you want to merge.

Highlighting both tables ensures that when you use the merge feature, both tables will be included in the action.

Step 4: Right-click and select Merge Cells

Right-click within the selected area and click on "Merge Cells" from the context menu.

This combines the cells of the selected tables into one unified table.

Step 5: Adjust table formatting

Finally, adjust the formatting as needed to make sure your new, larger table looks good.

Sometimes, after merging, the table structure might need a bit of tweaking. Changing cell sizes or borders can ensure it looks clean and professional.

After completing these steps, your two tables will be merged into one, making your document more organized.

Tips for Merging Tables in Word

  • Consistency: Ensure that both tables have the same number of columns for a smoother merge.
  • Backup: Always save a copy of your document before making major changes.
  • Formatting: Adjust the table borders and shading after merging to maintain a uniform look.
  • Practice: Try merging small tables first to get the hang of it before attempting larger ones.
  • Keyboard Shortcuts: Familiarize yourself with keyboard shortcuts to speed up the process.

Frequently Asked Questions about Merging Tables in Word

How do I undo a table merge?

To undo a merge, simply use the "Undo" button or press "Ctrl + Z" immediately after merging.

Can I merge tables with different numbers of columns?

It’s possible, but it can result in uneven rows and columns. It’s easier if the tables have the same structure.

Will merging tables affect my document layout?

Merging tables can change the layout slightly, so you may need to adjust formatting afterward.

Can I merge tables in Word Online?

Yes, you can use similar steps in Word Online, though some features might be limited.

What if tables won’t merge?

Double-check for hidden paragraph marks or extra spaces that might be preventing the merge.

Summary of Steps to Merge Tables in Word

  1. Place your cursor between the tables.
  2. Delete the paragraph marks.
  3. Highlight the tables.
  4. Right-click and select Merge Cells.
  5. Adjust table formatting.


And there you have it—merging tables in Word is pretty straightforward once you get the hang of it. This simple task can make your document look a whole lot cleaner, especially if you’re combining data from different sources. Whether you’re working on a school project, a business report, or a personal document, knowing how to merge tables can save you a lot of time and hassle.

If you found this guide helpful, you might want to explore other Word features that can further streamline your workflow. From using templates to implementing advanced formatting options, there’s always more to learn. Keep experimenting and don’t hesitate to reach out to Word’s extensive help resources if you encounter any issues.

Feel free to bookmark this page or share it with others who might benefit. Happy merging!