How to Insert a Header in Word: A Step-by-Step Guide for Beginners

Inserting a header in Word is super straightforward. Just head to the "Insert" tab, click on "Header," and choose your preferred style. Type in the text you want, and you’re done! This brief guide will show you how to do it step-by-step.

How to Insert a Header in Word

In this section, we’ll break down the exact steps needed to insert a header in a Word document. By the end of these steps, you’ll have a customized header that appears on every page of your document.

Step 1: Open Your Word Document

First, open the Word document where you want to add a header.

Make sure your document is ready to go. If you haven’t already, save your work to avoid losing any unsaved changes.

Step 2: Go to the "Insert" Tab

Next, navigate to the "Insert" tab on the toolbar at the top of the screen.

The "Insert" tab is your gateway to many useful features. You’ll find options for adding tables, pictures, and more.

Step 3: Click on "Header"

Now, click on the "Header" button, which you’ll find in the Header & Footer section.

Clicking "Header" will open a dropdown menu with various header styles. These styles range from simple text to more complex designs.

Step 4: Choose a Header Style

Select the header style that best fits your needs from the dropdown menu.

You can pick from a variety of styles like blank, banded, or even pre-designed templates. Choose one that complements your document’s layout.

Step 5: Type Your Header

With the header area active, type the text you want to appear in the header.

You can customize this text any way you like. Feel free to change the font, size, and color to match your document’s theme.

Step 6: Close the Header

Finally, to finish, click on "Close Header and Footer" or press the "Esc" key on your keyboard.

This action will lock in your header and return you to the main part of your document. Your header will now appear on every page.

Once these steps are completed, your document will feature a header that appears at the top of each page. This can be especially useful for keeping consistent information like titles, dates, or page numbers visible throughout your document.

Tips for Inserting a Header in Word

  • Use Templates: Word offers a variety of templates that can make creating headers even easier.
  • Consistency is Key: Keep your header design consistent with the rest of your document for a professional look.
  • Use Sections: If your document has sections, you can customize headers for each section by using section breaks.
  • Include Page Numbers: Adding page numbers to your header can be incredibly useful, especially for longer documents.
  • Save Your Header: Once you’ve created a header you like, consider saving it as a template for future use.

Frequently Asked Questions about Inserting a Header in Word

How do I edit an existing header?

Double-click on the header area to activate it, then make your changes. Click "Close Header and Footer" when you’re done.

Can I add images to my header?

Yes, you can. While in the header area, go to the "Insert" tab and click "Pictures" to add an image.

How do I remove a header?

Double-click the header area, then use the "Header" dropdown in the "Insert" tab and select "Remove Header."

Can I have different headers on different pages?

Yes, use section breaks to create different headers for different sections of your document.

How do I add a separator line in the header?

Activate the header, then use the "Shapes" feature in the "Insert" tab to draw a line.


  1. Open your Word document.
  2. Go to the "Insert" tab.
  3. Click on "Header."
  4. Choose a header style.
  5. Type your header.
  6. Close the header.


Inserting a header in Word is not just a task; it’s a way to make your document look polished and professional. Whether you’re crafting a report, a thesis, or a simple memo, a well-designed header can make all the difference.

Headers offer a simple yet powerful way to convey important information, such as document titles, chapter names, or even branding elements. They help keep your document organized and make it easier for readers to navigate.

If you’re new to Word, don’t worry. The process is intuitive and easy to master. Plus, with the ability to customize headers for different sections, you can tailor your document to meet any specific needs or requirements.

So, go ahead, open up that Word document, and add a header. Your readers—and your future self—will thank you for it. For more advanced features, like dynamic fields or hyperlinks in headers, be sure to check out Word’s extensive help resources.

Happy writing!